FIRST CLASS PERSONAL & CONFIDENTIAL [EE NAME] [EE ADDRESS]

Dear

[insert student’s name]

[insert student’s PoS]

[Insert thesis title – make sure it’s the one that’s been approved and appears on Appointment of Examiner form]

Thank for you agreeing to examine the thesis of the above candidate. Please find the following documents enclosed:

1. The thesis

2. Instructions to Examiners of Research Degrees

3. Forms for your Report

4. Expenses Claim Form

The University Regulations for Research Programme of Study are also available for your consideration at: http://www.kent.ac.uk/teaching/qa/regulations/index.html?tab=research-programmes.

The examiners’ report form is divided into two parts. Each examiner must submit a separate Part A report prior to the viva voce examination. I should be grateful if you could return Part A of your report to me under confidential cover by [insert date]. Please note that you must sign the bottom of every page of the Part A report.

The viva voce examination has been scheduled to take place on [date, time, and location]. By accepting the appointment, examiners agree on a maximum timescale of three months for completion of the examination including the viva voce examination. Part B of the examiners’ report form should be completed and agreed by both examiners. Please return this part of the report, along with your copy of the thesis, to me as soon as possible following the viva voce examination.

External Examiners are entitled to claim rail fares or, if because of special circumstances it is necessary to travel by car, mileage allowance, and other reasonable and necessary expenses. Please submit your expenses on the enclosed claim form.

As External Examiners are classed as employees of the University, we have been obliged to implement a process for establishing that staff appointed to this role, as with any other, possess a legal right to work in the UK. To satisfy Home Office requirements this process must involve the checking by University staff of original immigration documentation, i.e., your passport and, where relevant, any other immigration papers that you may hold. As you will appreciate, the remote nature of the appointment process for External Examiners introduces a degree of difficulty in establishing the employment status of candidates for the role in advance of their appointment. I must ask you to bring your passport and any other relevant immigration documentation to the viva. I hope that you can appreciate why the University has been obliged to implement this step.

We really appreciate your commitment and the time you have agreed to provide to our research degree examination process along with the significant role which you will play in the development of one of our postgraduate researchers.

Please do not hesitate to contact me with any queries.

Yours sincerely

cc. Supervisor(s):

Internal Examiner:

Administrator

[name of SAM]

School Administration Manager

[school]

Encs.

Updated by FSO: 21/12/15

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