ALIEF INDEPENDENT SCHOOL DISTRICT

FUNDRAISING APPLICATION AND GUIDELINES

Organization

     

Beginning Sale Date

     

Ending Sale Date

     

Description of Product(s)

     

Reason for Fundraiser      

Who will do the selling?

     

Where

     

Vendor Information :

Name

     

Phone

     

Address

     

Representative

     

Expected Net Income

     

Expected Profit Percentage

     

Tax Free Day?

Yes

No

Tax Free Day

     

I am familiar with the school and District policies regarding the sale of merchandise at school and in the community. I accept responsibility for the sales tax collection and cash collections involved.

Date

Sponsor’s Signature

Campus

Date

Principal’s Signature

approved

denied

Date

Area Superintendent’s Signature

approved

denied

GUIDELINES FOR FUNDRAISING

• Plan fundraisers carefully.

• All fundraisers must have campus principal’s and area superintendent’s approval prior to contracts being signed or orders being placed. In addition, ALL school-wide fundraiser incentive programs must be approved by the appropriate Area Superintendent.

• Do not plan for Moon Walks, Pony Rides, Amusement Rides, water sports or activities, etc. When in doubt, check with the Director of Risk Management for approval before proceeding.

• Have contracts reviewed by the appropriate Area Superintendent prior to signing. Specifically avoid contracts which ask that the district indemnify them or contain a “hold harmless” clause.

• Door-to-door selling by students is prohibited.

• Should not involve charging students or staff for the right or privilege to wear articles of clothing (jeans, caps, crazy socks, t-shirts, etc.).

• Typically should not involve charging students for participating in a school activity held within the instructional day.

• No cash incentives (including checks) may be given. Coupons or gift certificates to the students are acceptable incentives (including “mall money”).

• Reward parties as a group incentive must be done in a reasonable manner - 30 minutes maximum if during instructional time.

• If reward parties are off campus, Alief transportation must be used with adequate number of chaperones (1 to 10 ratio suggested). Limo rides are not to be used as incentives.