2 0192020 COMPETITION – BID TO HOST WOMEN’S ARTISTIC

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2 0192020 COMPETITION – BID TO HOST WOMEN’S ARTISTIC

22 0192020 COMPETITION – BID TO HOST WOMEN’S ARTISTIC 019-2020 COMPETITION – BID TO HOST

Women’s Artistic

INSTRUCTIONS - FOR CLUB APPLICANT

  1. Club applying must be in good standing with Gymnastics Ontario

  2. I

    NEW PROCESS:
    STEP 1: Complete this application (2 pages) to secure date.
    All interested clubs are to return the completed Bid to Host Application for all GO qualifiers, Tour Selection, and Invitationals no later than June 21, 2019, 4:00 pm.

    • Application must be FULLY complete for any and all competitions being hosted in Ontario (dates will not be held for incomplete applications)

    • In order to be considered and processed, 3 date choices must be submitted.

    Host clubs will receive an email notice of competition date being reserved from Gymnastics Ontario along with hosting package.

    STEP 2: Hosting Package must be fully completed and returned to the Women’s Program Manager, 2 weeks after date notification has been received to secure/confirm date. The hosting package will include (facility information, equipment, floor plan and call to meet, GCG International Sanction (see below) etc.). Hosting Packages received after the two-week mark will risk losing their date.

    f you are applying for more than one event, a separate form must be submitted per event
















2 0192020 COMPETITION – BID TO HOST WOMEN’S ARTISTIC

Calendar is set in chronological order in priority:

Completed applications will be considered on a first come, first served basis within a set of criteria (dates will not be held for incomplete applications). Within each priority, date received will be taken into consideration during selection. Every attempt will be made to assign only 3 competitions (panels) to any given weekend.

  1. International Sanctioning (outside of Canada) – if applicable

  1. Must fill out and return the GCG Authorization Form with their Bid to Host application. The GCG Authorization form must be submitted a minimum of 7 months before the event.

  2. Payment must be submitted with the application in order for the sanction to be considered complete.

Important Notes:
For competitions in the qualifying period, the CCJ will be assigned by GO. The host club will be responsible for the additional fee for services ($100 per day/per set of equipment). This service will include securing judges (at club’s option), panel assignments and communication. This does not refer to or include Invitational only competitions and GO Events (ie. Tour Selection and Ontario Championships which are assigned by GO).
Initial: ______

Competitions prior to December 31st: judges must be secured by October 15th
Competitions after January 1st: judges must be secured by November 30th
IF HOST CLUBS ARE UNABLE TO SECURE JUDGES BY THESE DATES YOUR COMPETITION COULD BE CANCELLED.

Initial:_____

Designate Days: Any level of athlete may be scheduled. Xcel, Aspire, and HP categories cannot be combined within JO Sessions.
For all GO Events and Qualifiers, you are not required to designate days. If you choose not to designate days, all panels must have Level 9 and higher judges.
Initial:_____



HOST CLUB INFORMATION (this information is posted on the Call to Meet and GO website)

CLUB NAME


MEET DIRECTOR (S)


CONTACT EMAIL


VENUE INFORMATION (if different from the club information above)

NAME AND ADDRESS OF VENUE




MEET DETAILS (All fields are REQUIRED)

Must list 3 date choices

Date Choice #1:

Date Choice #2:

Date Choice #3:

Number of Days: ☐ Thursday ☐ Friday ☐ Saturday ☐ Sunday

Sets of Equipment: ☐ One (one panel of judges) ☐ Two (two panels of judges) ☐ Other:­­­­

*see “Pre-determined dates” section below

Levels: (check all applicable)
Compulsory: ☐ Level 1 ☐ Level 2 ☐ Level 3 ☐ Level 4 ☐ Level 5
Optional: ☐ Level 6 ☐ Level 7 ☐ Level 8 ☐ Level 9 ☐ Level 10*
Invitational: ☐ ODP ☐ Xcel Bronze ☐ Xcel Silver ☐ Xcel Gold ☐ HP*

GO Events:

Tour Selection - this is a stand alone event and cannot be combined with any other event
☐ November 9-11, 2019

Pre-Determined Dates: if you want to include any of the events below in you bid dates please select from the following list

Level 10 – five competition opportunities at designated Level 6-9 Optional Qualifiers (December-March).
☐ December 13-15, 2019
☐ January 17-19, 2020 (or January 25-26, 2020 – depending on Elite Camp)
☐ January 31- February 2, 2020
☐ February 14-16, 2020
☐ February 28-March 1, 2020

Aspire – two competition opportunities at a designated Level 6-9 Optional Qualifier (December-March). All other competitions they must register as either Level 7 or 8 and follow JO Level 7 & 8 rules and warm-up format.
☐ December 13-15, 2019
☐ February 14-16, 2020

High Performance – two competitions opportunities at designated Level 6-9 Optional Qualifiers. All other competitions that includes HP athletes will only be permitted as demonstration athletes (no judges/separate session) or as Invitational after May 1 weekend.
☐ December 13-15, 2019
☐ April 24-26, 2020

Designating Days:

☐ I am designating days as follows (list the level of athletes on each day including ODP, Xcel, Level 10 etc.):
Thursday: _______________ Friday: _________________ Saturday: _______________ Sunday: ________________

☐ I am not designating days and understand that only Level 9 (and higher) judges will be assigned for all sessions. If you would like more flexibility with your schedule, it is recommended that you do not designate days.

☐ Invitational only (I am responsible for securing my own judges)

In submitting and signing this request for competition sanction, the club/affiliation’s individual or group sanctioned stands by the information in this document as to being true and correct and agrees to abide by the rules and regulations of Gymnastics Ontario, Gymnastics Canada and FIG.

Signature: (actual or electronic/not typed)

Date:

Competed Bid to Host applications must be submitted electronically to the WAG Program Manager [email protected], by June 21, 2019, 4pm.

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Tags: competition, artistic, women’s, 0192020