UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

1 PROJECT TITLE ECOLOGICAL RESPONSES TO LOW OXYGEN EVENTS
2 TENTATIVE CALENDAR OF FFDRELATED EVENTS DURING THE 60TH
2019-August-free-events-guide2

20212022 CMS MUSIC CONCERT SCHEDULE ALL EVENTS ARE MAY
2021SWIMMING PROGRAM OF EVENTS A B DIVISION 935AM YEAR
22 MANAGING THE RISKS OF EXTREME EVENTS AND DISASTERS

UTSA Events Management & Conference Services To use checklist: Click OPTIONS, Enable Content

Checklist for Guest Speakers – Event Planner

Ensure space is confirmed before scheduling/inviting a guest speaker or advertising an event.

Event Name

Date:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Time:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Location:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Room:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Timekeeper:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

AV Technician:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Presenter:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Presentation Title:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Presentation Length:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST



To Do

Confirm event space through EMCS

Confirm speaker

Send speaker a checklist

(Registered Student Organizations ONLY) Submit Off-Campus Speaker Form to EMCS

Arrange air/lodging/transportation

Arrange parking

Arrange meals

Create contract/signed

Arrange payment

Confirm speaker needs

Send Speaker Checklist to EMCS

Schedule technical run thru

Confirm speaker directions

Proof bio/photo for signage/emcee/programs

Speaker Budget

Speaker Fee:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Deposit:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Travel:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Meals:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Lodging:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Parking:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Materials:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Miscellaneous:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST



Determine emergency plan (if speaker cancels)

Arrange for shipped/stored materials

Notes

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Speaking Engagement – Guest Speaker

Thank you for speaking at our event. Please complete the following checklist and send back to the event planner at the following email address: UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

(Blue: TO BE COMPLETED BY EVENT PLANNER/HOST)

Event Name

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Date:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Time:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Location:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Room:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Timekeeper:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

AV Technician:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST



Presenter Name:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Presentation Title:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Presentation Length:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Will Require Technical Support to advance slides

Will Require Run Through prior to event date

Parking Space Needed (campus map)

Additional Needs:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Audio Visual Preferences:

Computer PC Computer MAC

LCD Projector Podium

PowerPoint Clicker TV / DVD

Microphone-Lapel Podium

Microphone-Hand Held Dry Erase Board

Microphone-Headset Table

Speaker Contact Information

Cell Phone:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Email Address:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST

Alternate Phone:

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST



Bio Information

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST Photo Required Attached

Publicity materials will be included

SUTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST etup Preferences:

Conference

Conference U

Lecture

Classroom

UTSA EVENTS MANAGEMENT & CONFERENCE SERVICES TO USE CHECKLIST Chevron

Banquet Rounds


25 SPATIAL AND TEMPORAL BOUNDEDNESS IN ENGLISH MOTION EVENTS
3 CODE NUMBER OR NAME EVENTS WITH OTHERS
6182015 TAYLOR CANYON OPTION 5 GT EVENTS SPECIFICATIONS


Tags: checklist for, following checklist, services, management, conference, checklist, events