TEST AND PROTECT NHSGGC SOP TEMPLATE V06 05012021 TITLE

Title

Air Travel (Domestic or International) SOP

Effective from

05.01.2021

Review date

31.03.2021

Author

Harpreet Kohli. Revised: Jill Muirie (Jan 2021)

Responsible lead

Iain Kennedy

What does this SOP cover?

Guidance on handling of contact tracing scenarios which require action beyond the routine CT scripts, and where a greater level of knowledge, skill or experience is required.

Aim

To ensure contact tracing response is effective for cases who have been on flights whilst managing interactions with cases, contacts and others sensitively.

Relevant guidance

Contact tracing guidance

Contact tracing in complex settings

Contract tracing in air travel

Roles and responsibilities

Contact Tracers/Case managers/Team leaders should have read and understood this SOP and follow the SOP when dealing with the complex cases.

Requirements

Telephone, access to Test and Protect systems, email, Web.

Initiation

For all cases who have been on a flight (domestic or international).

Timing

As part of initial case interview.

Additional considerations

Possible media interest in case/contacts; airline staff concerns.

Completion

Completion will be following screening questions or risk assessment dependent on response.

Relevant guidance

https://www.gov.scot/publications/coronavirus-covid-19-public-health-checks-at-borders/pages/overview/

Process

Set out the list of steps, or flow diagram of process

Contact Tracers/Case managers are asked to follow this SOP for cases who were a passenger on a flight (domestic or international) during the trace period (48 hours before symptom onset and 10 days after for symptomatic cases; 48 hours before test and 10 days after test for asymptomatic cases).

Note that all passengers returning to the UK on international flights from non-exempt countries are asked to quarantine for 10days:

1) Flight within trace period and under 10 days. Contact tracer to complete contact tracing for index case as normal, and gather as much information about the travel details and flight as possible.

2) Contact tracers require to capture the details of the flight(s) including airline(s), departure and arrival airports, flight number(s) and dates/times, seat number(s), whether they moved seats during the flight and fellow travellers. Record in Case log / Settings log in CMS and use this information to complete the HPS Air Travel form. See form below for full information specification. Please provide as detailed a travel history during the infectious window as possible, prior to arrival in Scotland.

Give as much information as you can, including but not limited to the fields in the form below, as soon as possible, and fill in more completely once further information received. If information is missing (such as seat numbers) it should still be completed as best as possible and sent to HPS.

3) Team Lead send completed form to the generic HPS coronavirus email address (HPSCORONAVIRUS (PUBLIC HEALTH SCOTLAND) <[email protected]>) and cc in the Christopher Redman <[email protected]>). Attach form below to CMS record.

On receipt of the air travel form follow-up (of passenger contacts 2 seats in all directions) may be through HPS or the UK public health agencies- including cabin crew.

4) Flight out with 10 days – Complete contact tracing and complete settings tab on CMS. Escalate for recording purposes. Team Lead to contact PHS for information purposes not further follow up action via [email protected]

Note: PHS should be notified of cases who are airline staff who have travelled from abroad in the last 10 days

Case information

Name

DOB

Current address

Any permanent address abroad

Citizenship

Confirmed case  (Y/N)

Symptomatic (Y/N)

If symptomatic: Date of symptom onset

If asymptomatic: Date of positive result

History during infectious period^[1]

Journey 1

Journey 2 (add more if relevant)

Conveyance (flight / ship / minibus / bus / train / car / taxi / other)

Date of departure

Time of departure

Port / place of departure

Date of arrival

Time of arrival

Port / place of arrival

Where relevant

Flight Number / Name of vessel / taxi number / company etc

Where relevant

Airline/ Cruise company etc

Where relevant

Seat Number

Whether food was served during journey (Y/N)

Attended by crew for any other reason (Y/N)

Physical distancing observed e.g. any obvious close contacts

Face covering worn at all times (Y/N)

Addresses of all accommodation for the period from  48 hours to symptom onset to 7 days post symptom onset or until arrival in Scotland whichever is earlier

Details of co-travellers

Co-traveller name(s)

Co-traveller address(es)

Co-traveller contact number(s),

Co-traveller destination(s)

Category of contact exposure

Type of contact

Description

Alerting of contact

Public advice

International

travellers from

countries exempt

from UK border

rules and other local

flights

Passengers sitting within two seats in every direction (i.e. the 2 seats either side, and then then 2 rows in front and behind these seats) of a case and cabin crew serving the area where the case was seated.

After case receives positive test

Guidance for people travelling

to Scotland on NHS Inform

Scottish Government

process for people entering

the UK

International travellers from non-exempt countries who are subject to UK Border Force measures

Passengers sitting within two seats in every direction (i.e. the 2 seats either side, and then then 2 rows in front and behind these seats) of a case and cabin crew serving the area where the case was seated.

After case receives positive test

As above

Setting

Relevant guidance

PCR Positive Case

Case isolation period

Contact identification-occupational (including where exposure has been in staff rest areas)

Aircraft

Scottish Government Public Health measures at borders

Passenger

10 days from symptom onset

10 days from test if asymptomatic reset clock if symptoms of COVID19 develop

Contacts within 2 seats in all directions plus cabin crew serving area.

Crew

10 days from symptom onset

10 days from test if asymptomatic reset clock if symptoms of COVID19 develop

Apply criteria for non-household contacts