4 MEETING OF COTTINGHAM PARISH COUNCIL HELD AT 9

CABINET 13TH MARCH 2012 MEETING COMMENCED 1000AM ADJOURNED
 ROUND TABLE ON SUSTAINABLE DEVELOPMENT ANNOTATED AGENDA MEETING
3GPP TSG RAN2 WG33 MEETING R3023017 NOVEMBER 1215 2002

0 COTERV046 21ST COMMISSION MEETING – 19
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12 SEVENTH REGULAR MEETING OF THE OEASERWXIII67

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4 MEETING OF COTTINGHAM PARISH COUNCIL HELD AT 9



4 MEETING OF COTTINGHAM PARISH COUNCIL HELD AT 9

MEETING OF COTTINGHAM PARISH COUNCIL

HELD AT 9 THE COTTAGES, MARKET GREEN, COTTINGHAM

7.30PM ON THURSDAY 15th JUNE 2017



PRESENT: Councillors; A Abel (Chair), K Casson, M. Harness, D Hardwick, S. Kind, W. Knight.

Clerk: Matthew Kay



The Chairman reminded members of the public of the guidance regarding recording of meetings and drew their attention to the written policy displayed on the noticeboard.



2781 DECLARATIONS OF INTEREST


Resolved: That Members would declare their Interests at the appropriate time during the meeting.


2782 TO RECEIVE AND APPROVE APOLOGIES

Apologies were received from Cllr Sloan, Cllr McLaren, Cllr Wright, Cllr Jump, & Cllr Kay


Resolved: That theses apologies be approved.



2783 TO RECEIVE REPORT FROM LOCAL POLICING TEAM


The policing team sent their apologies but proved a written report.


Resolved: That this report be noted.

2784 TO CONFIRM, ADOPT, AND SIGN THE MINUTES OF THE ANNUAL PARISH MEETING HELD ON: Thursday 18th May 2017


Resolved: That the minutes be confirmed and signed as a true record.

Resolved: That the minutes be adopted.





2785 TO CONFIRM, ADOPT AND, SIGN THE MINUTES OF THE PLANNING COMMITTEE MEETING HELD ON: Tuesday 23rd May 2017

Resolved: That the minutes be confirmed and signed as a true record.

Resolved: That the minutes be adopted.



2786 TO APPOINT 6 COUNCILLORS AS MEMBERS OF THE TRAFFIC WORKING PARTY

Resolved: That Councillors Casson, Harness, Jump, Kind, McLaren, & Wright be appointed to the working party.


2787 TO APPOINT 4 COUNCILLORS AS MEMBERS OF THE COTTINGHAM CHRISTMAS FESITVAL WORKING GROUP


Resolved: That Councillors Abel, Harness, Jump, & Kay be appointed to the working party


2788 TO RECEIVE INTERNAL AUDIT REPORT FOR THE YEAR ENDED 31ST MARCH 2017


Councillors received a copy of the internal audit report conducted by Alan Johnson.


Resolved: That the report be noted.


2789 TO APPROVE AND AUTHORISE SIGNATURE OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR TO 31ST MARCH 2017


The Clerk read out the Annual Governance Statement and Review of Assertions


Resolved: That the annual return be approved and signature authorised.


2790 TO APPROVE AND AUTHORISE SIGNATURE OF THE ANNUAL ACCOUNTS FOR THE FINANCIAL YEAR TO 31ST MARCH 2017


The Councillors received a copy of the accounts with the Clerk giving further details


Resolved: That the annual accounts be approved and signature authorised.

2791 TO CONSIDER PLANNING APPLICATIONS TO MEET ERYC DEADLINES


2791.1 Application Ref 17/01594/PLF


Resolved: Recommend approval.


2791.2 Application Ref 17/01701/TCA


Resolved: Recommend approval.



2791. 3 Application Ref 17/01687/TCA


Resolved: Recommend approval.

2792 TO APPROVE PAYMENT OF MILLENIUM CLOCK ANNUAL SERVICE


Resolved: To accept 3 year service agreement.


2793 TO DISCUSS ASSISTANCE REQUEST FROM SWIFT GROUP LTD REGARDING DEFIBRILLATOR

Resolved: To offer non-financial support to Swifts in having a defibrillator installed on their site


2794 TO RECEIVE UPDATE ON CIVIC HALL


Cllr Kay was unable to attend the meeting but had sent a written statement to the Clerk, which all Councillors received a copy of.


Resolved: That the update be noted.


2795 TO RECEIVE UPDATE ON VILLAGE FLOWERS

Cllr Abel updated Councillors on the ongoing situation regarding flowers in the village.


Resolved: That the update be noted.


2796 REPRESENTATIVES TO OUTSIDE ORGANISATIONS

Cllr Knight reported that she had been to a meeting of the Yorkshire Coast Community Rail Partnership were the future use of Cottingham Train station was discussed.


Resolved: That the report be noted.


2797 TO RECEIVE REPORT FROM ERYC WARD COUNCILLOR


Ward Cllr Mathieson confirmed that the petition from the Civic Hall Trust had been received by the ward Councillors. She also updated the meeting that road repairs would be taking place on Northgate and that ERYC will be making greater efforts to improve relationships with Parish Councils.


Resolved: That the report be noted.

2798 CORRESPONDENCE SINCE THE LAST MEETING


A reply had been received from the Department of Communities and Local Government to the Councils letter of the 3rd May. All Councillors were given a copy.


Resolved: That the reply be noted.



2799 MEMBERS POINTS OF INFORMATION AND AGENDA ITEMS FOR NEXT MEETING (DISCUSSION ITEMS ONLY)


Agenda items for next meeting: Public Notice Boards, Youth Representative


2800 EXCLUSION OF THE PUBLIC: MEMBERS OF THE PUBLIC WERE EXCLUDED FROM THE REMAINDER OF THE MEETING DUE TO THE CONFIDENTIAL NATURE OF THE REMAINING AGENDA ITEMS.


2801 TO APPROVE STANDARD OFFICE OPENING DAYS


Resolved: That the office will be open to the public on Mondays, Tuesdays, and Wednesdays


2802 TO APPROVE OFFICE CHRISTMAS CLOSURE DATES


Resolved: That the office will be closed from the 21st December- 1st January inclusive.


2803 TO APPROVE SALARY, PENSION, AND TAX PAYMENT BY BACS THROUGH DEDICATED BANK ACCOUNT


Resolved: That a bank account with £60,000 balance be created with movement towards BACs payments for staffing and associated costs on a monthly basis.


2804 TO APPROVE OFFICE ANNUAL LEAVE WALL CHART


Resolved: That a wall chart be placed in the office to display annual leave of Councillors and staff.


2805 TO APPROVE EXPENDITURE REQUEST FOR LEGAL CONSULTATION REGARDING CONTRACT ALIGNMENT


Resolved: That quotations for legal expenses be sought. Cllr Knight objected.


Councillors were reminded that the next meeting of the Parish Council would take place at 7:30pm on Thursday 20th July 2017


There was no other business and the Meeting closed at 9:15pm.







Signed ……………….…………………………………….

Chairman of the Cottingham Parish Council

The Parish Council Office: 9 The Cottages, Market Green, Cottingham, East Yorkshire HU16 5QG

Tel: 01482 847623 E-mail: [email protected]

Website: www.cottinghamparishcouncil.org.uk

Chairman: Councillor Ann Abel Tel: 01482 875489 Clerk: Matthew Kay Deputy Clerk: Tina White


2 MEETING DATE 80410 (1) ORDINANCE NO
2 MEETING OF NATIONAL AUTHORITIES OEASER KXXXIX
26TH MEETING OF THE COUNCIL OF GOVERNORS


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