7.30PM ON THURSDAY 15th JUNE 2017
PRESENT: Councillors; A Abel (Chair), K Casson, M. Harness, D Hardwick, S. Kind, W. Knight.
Clerk: Matthew Kay
The Chairman reminded members of the public of the guidance regarding recording of meetings and drew their attention to the written policy displayed on the noticeboard.
2781 DECLARATIONS OF INTEREST
Resolved: That Members would declare their Interests at the appropriate time during the meeting.
2782 TO RECEIVE AND APPROVE APOLOGIES
Apologies were received from Cllr Sloan, Cllr McLaren, Cllr Wright, Cllr Jump, & Cllr Kay
Resolved: That theses apologies be approved.
2783 TO RECEIVE REPORT FROM LOCAL POLICING TEAM
The policing team sent their apologies but proved a written report.
Resolved: That this report be noted.
2784 TO CONFIRM, ADOPT, AND SIGN THE MINUTES OF THE ANNUAL PARISH MEETING HELD ON: Thursday 18th May 2017
Resolved: That the minutes be confirmed and signed as a true record.
Resolved: That the minutes be adopted.
2785 TO CONFIRM, ADOPT AND, SIGN THE MINUTES OF THE PLANNING COMMITTEE MEETING HELD ON: Tuesday 23rd May 2017
Resolved: That the minutes be confirmed and signed as a true record.
Resolved: That the minutes be adopted.
2786 TO APPOINT 6 COUNCILLORS AS MEMBERS OF THE TRAFFIC WORKING PARTY
Resolved: That Councillors Casson, Harness, Jump, Kind, McLaren, & Wright be appointed to the working party.
2787 TO APPOINT 4 COUNCILLORS AS MEMBERS OF THE COTTINGHAM CHRISTMAS FESITVAL WORKING GROUP
Resolved: That Councillors Abel, Harness, Jump, & Kay be appointed to the working party
2788 TO RECEIVE INTERNAL AUDIT REPORT FOR THE YEAR ENDED 31ST MARCH 2017
Councillors received a copy of the internal audit report conducted by Alan Johnson.
Resolved: That the report be noted.
2789 TO APPROVE AND AUTHORISE SIGNATURE OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR TO 31ST MARCH 2017
The Clerk read out the Annual Governance Statement and Review of Assertions
Resolved: That the annual return be approved and signature authorised.
2790 TO APPROVE AND AUTHORISE SIGNATURE OF THE ANNUAL ACCOUNTS FOR THE FINANCIAL YEAR TO 31ST MARCH 2017
The Councillors received a copy of the accounts with the Clerk giving further details
Resolved: That the annual accounts be approved and signature authorised.
2791 TO CONSIDER PLANNING APPLICATIONS TO MEET ERYC DEADLINES
2791.1 Application Ref 17/01594/PLF
Resolved: Recommend approval.
2791.2 Application Ref 17/01701/TCA
Resolved: Recommend approval.
2791. 3 Application Ref 17/01687/TCA
Resolved: Recommend approval.
2792 TO APPROVE PAYMENT OF MILLENIUM CLOCK ANNUAL SERVICE
Resolved: To accept 3 year service agreement.
2793 TO DISCUSS ASSISTANCE REQUEST FROM SWIFT GROUP LTD REGARDING DEFIBRILLATOR
Resolved: To offer non-financial support to Swifts in having a defibrillator installed on their site
2794 TO RECEIVE UPDATE ON CIVIC HALL
Cllr Kay was unable to attend the meeting but had sent a written statement to the Clerk, which all Councillors received a copy of.
Resolved: That the update be noted.
2795 TO RECEIVE UPDATE ON VILLAGE FLOWERS
Cllr Abel updated Councillors on the ongoing situation regarding flowers in the village.
Resolved: That the update be noted.
2796 REPRESENTATIVES TO OUTSIDE ORGANISATIONS
Cllr Knight reported that she had been to a meeting of the Yorkshire Coast Community Rail Partnership were the future use of Cottingham Train station was discussed.
Resolved: That the report be noted.
2797 TO RECEIVE REPORT FROM ERYC WARD COUNCILLOR
Ward Cllr Mathieson confirmed that the petition from the Civic Hall Trust had been received by the ward Councillors. She also updated the meeting that road repairs would be taking place on Northgate and that ERYC will be making greater efforts to improve relationships with Parish Councils.
Resolved: That the report be noted.
2798 CORRESPONDENCE SINCE THE LAST MEETING
A reply had been received from the Department of Communities and Local Government to the Councils letter of the 3rd May. All Councillors were given a copy.
Resolved: That the reply be noted.
2799 MEMBERS POINTS OF INFORMATION AND AGENDA ITEMS FOR NEXT MEETING (DISCUSSION ITEMS ONLY)
Agenda items for next meeting: Public Notice Boards, Youth Representative
2800 EXCLUSION OF THE PUBLIC: MEMBERS OF THE PUBLIC WERE EXCLUDED FROM THE REMAINDER OF THE MEETING DUE TO THE CONFIDENTIAL NATURE OF THE REMAINING AGENDA ITEMS.
2801 TO APPROVE STANDARD OFFICE OPENING DAYS
Resolved: That the office will be open to the public on Mondays, Tuesdays, and Wednesdays
2802 TO APPROVE OFFICE CHRISTMAS CLOSURE DATES
Resolved: That the office will be closed from the 21st December- 1st January inclusive.
2803 TO APPROVE SALARY, PENSION, AND TAX PAYMENT BY BACS THROUGH DEDICATED BANK ACCOUNT
Resolved: That a bank account with £60,000 balance be created with movement towards BACs payments for staffing and associated costs on a monthly basis.
2804 TO APPROVE OFFICE ANNUAL LEAVE WALL CHART
Resolved: That a wall chart be placed in the office to display annual leave of Councillors and staff.
2805 TO APPROVE EXPENDITURE REQUEST FOR LEGAL CONSULTATION REGARDING CONTRACT ALIGNMENT
Resolved: That quotations for legal expenses be sought. Cllr Knight objected.
Councillors were reminded that the next meeting of the Parish Council would take place at 7:30pm on Thursday 20th July 2017
Signed ……………….…………………………………….
Chairman of the Cottingham Parish Council
The Parish Council Office: 9 The Cottages, Market Green, Cottingham, East Yorkshire HU16 5QG
Tel: 01482 847623 E-mail: [email protected]
Website: www.cottinghamparishcouncil.org.uk
Chairman: Councillor Ann Abel Tel: 01482 875489 Clerk: Matthew Kay Deputy Clerk: Tina White
2 MEETING DATE 80410 (1) ORDINANCE NO
2 MEETING OF NATIONAL AUTHORITIES OEASER KXXXIX
26TH MEETING OF THE COUNCIL OF GOVERNORS
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