ROSS Travel Itinerary Procedures
For all ROSS Resource Mobilization & Demobilization
including Air Travel and Ground Travel
using Agency Vehicles, Personal Vehicles or Rental Vehicles
Goal: To standardize all Resource travel by utilizing the Resource Ordering & Status System (ROSS) Travel Itinerary process.
Background: With the increased functionality of ROSS including the ability to show detail travel information, the National Interagency Coordination Center (NICC) has requested that all Resource Travel be entered into ROSS by using a Travel Itinerary method. This process will be used until the Dispatch Efficiency Working (DEW) Group, which has been tasked by National Coordinators Group to develop ROSS Standards that will be implemented with the release of future ROSS software versions.
Eastern Area Standard: All Mobilization and/or Demobilization Travel information of Resources ordered within ROSS will have the ROSS Travel Itinerary tab completed. Should the travel involve more than one stage (ie more than one flight or more than one day), multiple Travel Legs should be entered, each one corresponding to each stage or day’s of Travel.
Procedures:
Mobilization Travel
1 . When FILLING a ROSS Request Order, the Sending / Filling unit should always choose the “SET TRAVEL (Will Have Itinerary)” option on the Travel portion of the Fill Request screen in ROSS.
2. This sets the request to show up under the Travel (Itinerary) tab on the Travel screen in ROSS.
3 . Under the “ACTION” button, choose the “Add Travel Leg” option.
Air Travel
a . All Air Travel will be entered using the Airport tab of the Travel Leg locations. Each leg’s Departure & Destination FAA code should be entered and then applied to the correct part of the screen.
b . Once the final air flight leg has been entered on the screen, the “LAST LEG” button should be pressed which will then set the Travel Itinerary Complete finalizing the Travel Itinerary process.
c . You can verify that the Travel Itinerary has been set to Complete by reviewing the Depart Date & Time and the Arrive Date & Time in the middle section of the Travel screen. There should be the date & time information in both of these fields.
Ground Travel
A ll Ground Travel will be entered using the “Other Locations” tab of the Travel Leg screen.
Your local locations (ie District Office, Dispatch Center, Field Office etc) should have previously been entered by using the Administration Location feature. Search and apply the correct Location to the Departure location.
H opefully, the Destination location can be searched for in the same manner. If not, you may have to use the Airport tab to search for the FAA code for the Destination location and then apply that choice to the appropriate field.
S hould the Ground Travel take longer than a one day period, separate travel legs should be entered for each day’s worth of travel. On the first day’s leg, the Destination Location should be entered as a Remain Over Night (RON). By searching on “rem*” in the Other Locations tab, a “Remain Over Night” selection will appear. This selection can then be applied to the Destination Location.
O n the next day’s travel leg, the “Remain Over Night” selection should then be applied to the Departure Location. If the Travel is to be completed that day, the final Destination Location can then be applied. If the Travel is to go into additional days, the Destination Location can again be applied as the “Remain Over Night” location.
All “Remain Over Night” travel should also be documented within the ROSS Request Order as to an estimate of the city or general area that the RON will occur. Although this may be somewhat unknown, by using a web site such as MapQuest, a rough idea can be determined as to a general location and this can be used as part of the documentation process.
Additional documentation for the request order’s travel info should include the AOV’s id number or the rental vehicle / POV’s license plate number as well as a cell phone for contacting the Resource.
Demobilization Travel
1 . When RELEASING a ROSS Request Order, the Requesting / Receving unit should always choose the “SET TRAVEL (Will Have Itinerary)” option on the Travel portion of the Release Request screen in ROSS.
2. Complete the Demobilization process by following the steps outlined in the Mobilization section above in section A – steps 1 thru 5.
10 JUNE 2005 TRAVEL DR VIRGINIE LEVASSEUR 11–18 JUNE
12 TIME TRAVEL AND CONSISTENCY CONSTRAINTS DOUGLAS N KUTACH
15 POSREDNIK CITY TRAVEL AGENCIJA ZA TURISTIČKO POSREDOVANJE NOVI
Tags: itinerary procedures, travel itinerary, travel, itinerary, procedures, resource, mobilization