3800 SUNNER AVE PO BOX 10 SPIRIT LAKE IA

3800 Sunner Ave. PO Box 10 Spirit Lake, IA 51360

(712) 759-1227

Board Meeting Minutes

November 21, 2016

6:30 pm

Members present: Brett Hetland, Dan Kitzinger, Dawn Feltner, Kellie Ferguson, Dwight Jerge, Angie Schaub, Jeremy Clipperton, Amber Raveling, Elijah Cornell Absent : Brooke Hanson

Call to Order 6:36 pm
- Welcome
- Reports
  - Secretary (Minutes) approval of minutes from 10-17-16
  - Treasurer (Financials)
    - Checking $30241.21
    - Savings $4765.15
    - Note 280,770.54
    - New note for chiller $110,000
    - Discussion for possible use of debit card for treasurer to use – Dan recommended a credit vs debit card for financial security reasons-Jeremy Clipperton motioned for approval of obtaining an association credit card, Angie Schaub second motion unanimous yes. Policy and procedure will be updated by committee.
  - President-deferred discussion this date

Registrar update (Angie)

Rosters- has around 50 to collect- all rosters compliant- except one will be working on
Compliance

District 4 update
- Schedule complete- possible U10 roster added to schedule a game or tournament
- Invoice due (have we paid?)- paid last week per Kellie.
- Game changes incur a fee after Nov 15
- D4 games sheets mailed monthly to Jeremy- Angie S. will take the lead in sending schedule/game sheets every month-

Tournament (Brooke/Amber)
- Squirt recap- lack of volunteers was a concern- discussion on ways to get people involved- Jeremy discussed that Sharon will develop SOP and possible youtube videos to learn how to run scoreboard- etc. Dwight mentioned meet on nights for training. Dwight will spearhead on how to get to association and how to set up training for scoreboard and scorebook. Feedback on difficulty of having open skate on night with tournament- a fb memo had been sent out on fb times changing and we still had people show up –
- A concern was brought up on the aggressiveness of some of the teams- and refs reported to do a fantastic job – need to figure a way to have blocked for our refs to be here to ref our home tournaments
- Peewee/Mite- have 6 teams for the mite, working on the peewee tournament

Fundraising update
- Capital (Dickinson County Endowment $5,000) Dan update on fundraising- proposal from Coca Cola with an advertising proposal. Handouts provided to the board for discussion. Awaiting a Pepsi proposal.
  - Dickinson county awarded $5000, awaiting information from Polaris and sent to their foundation
  - Numerous donor requests -
  - Donor Wall- Dan meeting with Amy’s Sign Design soon.
  - Signage for bleachers /lumber/carpet
- Merchant Cards
  - Discussion of challenges of one area card, which can be addressed next year for cards if continued

Updates
- Dasher board/glass issues- broken pieces replaced- and Jeremy and Elijah have identified areas that will be fixed and updated. Area near penalty box an area to address. Elijah will take control.
- Sound/PA
- Jerseys-
- Safesport & Screening -
- Officiating – Board position on financial assistance
- Board member weekends- open weekends sent around and will be filled
- Banners advertising (operations) vs donors (capital)--
- Open Puck over holidays?-
- Open skate discussion of rules and how to deal with the challenges- have a copy of Fairmont rules and dan getting to amys sign design.

New business
- Differentiating donations from fundraisers
- Board member appointment candidates
  - Noted that Jared Foster submitted his resignation via email to board.
- Bantam team next year.

Old business
- Cash Register
- Board approved items via email- review of board of the items that were approved via email since last meeting.
  - 10/29 Ice making hours approved
  - 10/30 Fundraising materials approved
  - 10/30 Online processing of Open Skate punch cards and Mammoth passes approved

Adjourn motion to adjourn dawn and second by Kellie 8:30pm

Next meeting December 19, 6:30 pm

Tags: spirit lake,, sunner, spirit