MINUTES OF THE BOARD OF DIRECTORS WORKSHOP MEETING VALLEY

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MINUTES OF THE BOARD OF DIRECTORS MEETING

MINUTES OF THE BOARD OF DIRECTORS WORKSHOP MEETING

VALLEY MUNICIPAL UTILITY DISTRICT NO. 2

March 17, 2020


  1. Call to Order of the Regular Meeting.

The Board of Directors met at the Valley Municipal Utility District No. 2 Office at 9:04A.M., Friday, March 17, 2020 in accordance with the duly posted notice of said Meeting with a quorum of Directors present as follows:


Roger Nelson President

Jim Tipton Vice-President

Clifford Rowell Treasurer

Pat Pace Director

Directors absent:

Oscar Gonzalez Secretary

Others present:

Scott Fry General Manager

Kathy Cunningham Attorney (Present thru video conferencing)

Joaquin Toro Assistant Manager

Vicente Mendez Ambiotec Civil Engineering Group

Chris Franklin Ovation and Capella Attorney

Sergio Yonzau Sigler, Greenwood & Associates

Isaac Huacuja Sigler, Greenwood & Associates

  1. Public Input.

There was no Public Input.


  1. Approval of Minutes of the Regular Board Meeting Held on January 21, 2020 (No Quorom for February Meeting).

The Board reviewed the minutes of the January 21, 2020 Board Meeting. On a motion by Mr. Pace and a second by Mr. Tipton, the minutes of the Board Meeting held on January 21, 2020 were approved by unanimous vote of those present.


  1. Approval of Financial Report for the Month of February 2020.

Mr. Fry reviewed the Financial Report with the Board for the past month. Mr. Tipton made a motion to approve the Financial Report for the Month of February 2020. The motion was seconded by Mr. Rowell and approved by unanimous vote of those present.


  1. Discussion and Action on An Order to Declare Roger Nelson and Pat Pace Elected, Due to a Lack of Opposing Candidates for the May 2020 Election, and to Cancel said Election.

Mr. Fry stated that he sent to the Board by mail the certification stating there will be no Election. He presented the Order of Cancellation Document to the Board for approval to cancel the election and certify them unopposed. The Board will assume office in May and will be sworn in the May Meeting. Mr. Tipton made a motion to approve the Order of Cancellation. The motion was seconded by Mr. Rowell and approved by unanimous vote of those present.


  1. Discussion and Action on Drought Conditions and Drought Contingency Plan.

Mr. Fry stated that the Reservoirs are going down and the District is getting close to the drought stage one trigger. He also added that the District is running out of water rights since the Water Master is not replenishing the Water Accounts as they did in the past. Mr. Fry suggested implementing Stage 1 of the Drought Contingency Plan. Mr. Tipton made a motion approve the implementation of Stage 1 of the District’s Drought Contingency Plan. A second was made by Mr. Pace and approved by unanimous vote of those present.


  1. Discussion and Action to Adopt a Raw Water Delivery Policy.

Mr. Tipton made a motion to table this item. The motion was seconded by Mr. Rowell and approved by unanimous of those present.


  1. Discussion and Action on a Request from the Developer of the Proposed Ovation and Capella Multi-Family Properties for the District to Provide Sewer Service and Possibly Water Service Outside of the District’s Boundary.

Mr. Fry stated that he hired Sigler, Winston, and Greenwood Engineers to evaluate the District’s water and wastewater infrastructure to see if it is capable of providing services that development and what effects that this project would have in future for the District. He added that the developer of the apartment projects has paid for the study, and then he invited the engineers from Sigler, Winston, and Greenwood to share their preliminary numbers from the capacity study. Mr. Huacuja with Sigler, Winston gave the presentation and explained that they do not foresee any substantial demand from the two developments. Mr. Huacuja stated that the Rancho Viejo Sewer Plant is operating at 45.8 % capacity and TCEQ requires that entities begin doing plans for expansion when they reach 75% capacity. He added that they have not evaluated the Lift stations yet but that the lift stations should not be a problem, since they are not a limiting factor. He also stated that the water system was evaluated for demand and fire flow and that it was capable of handling both. Mr. Rowell made a motion to approve servicing the Proposed Ovation and Capella Multi-Family Properties. The motion was seconded by Mr. Pace and approved by unanimous vote of those present.


  1. Update, Discussion and Action on the Project to Replace Utilities Associated with the Town of Rancho Viejo’s Street Reconstruction Project.

Mr. Fry provided an update on the status of the project. No action was taken.


  1. General Manager’s Report.


  1. Adjourn.

There being no further business, the Meeting was adjourned at 10:30 a.m.




____________________________________

ROGER NELSON, PRESIDENT

ATTEST:


___________________________________

JIM TIPTON, VICE-PRESIDENT


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