INSERT CLASSIFICATION 2 DECISION BRIEF FOR [DELEGATE] PGPA SECTION

 ROLLINGSTOCK SALE AGREEMENT QUEENSLAND RAIL LIMITED [INSERT NAME
  [INSERT NAME OF FARM HERE] APIQ® PIGGERY
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Decision Brief for Approval to Commit Relevant Money

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2

INSERT CLASSIFICATION 2 DECISION BRIEF FOR [DELEGATE] PGPA SECTION

DECISION BRIEF FOR [DELEGATE]

PGPA SECTION 23(3) – APPROVAL TO COMMIT RELEVANT MONEY - VARIATION

Contract: [AZNUMBER and Contract Type]

Reference: AFXXXXXXX

Project: [Project Number and Name]

Due Date: XX Mmm YY


References:

        1. PGPA Section 23(3) Commitment Approval of XX Mmm YY (OBJ Ref)

        2. X0000 Project Development and Delivery Plan approved DD Mmm YY (OBJ Ref)

        3. Insert other relevant references/approval documentation as required


Purpose

  1. The purpose of this brief is to obtain Commitment Approval under the Public Governance, Performance and Accountability Act 2013 for an increase to a spending proposal of [$0,000,000] due to changes in contract [scope/program/etc] above and beyond the currently approved amount within Ref A.

Recommendations

  1. It is recommended that you:

    1. Sign the revised Section 23(3) Commitment Approval at Annex A.

SIGNED / PLEASE DISCUSS

Background

  1. Details of the background, contracting and tendering strategy, procurement methodology and how Value for Money was achieved for this Proposal are described in the original Commitment Approval (Ref A) and the approved Project Development and Delivery Plan (Ref B).

  2. The changes required for Commitment Approval include…insert brief justification for change in Commitment Approval requirement…

  3. [Detail the revised funding provisions for the arrangement and how they continue to provide value for money].

Financial year spreads

FY 2014/2015

FY2015/2016

FY 2016/2017

FY 2017/2018









  1. [PROVIDE ASSURANCE TO THE DELEGATE THAT SUFFICIENT FUNDS ARE AVAILABLE TO COVER ALL MONEY PAYABLE UNDER THE ARRANGEMENT].

Consultation and /or Other Relevant Advice

  1. [DETAIL THE SPECIALIST ADVICE THAT WAS PROVIDED OR CONSULTATION THAT OCCURRED RELATED TO THE CHANGE IN FUNDING ]

Urgency

  1. [State the urgency and deadline repercussions and impact if this proposal is not approved.]

Annex:

  1. Section 23(3) Commitment Approval



SECTION 23 COMMITMENT APPROVAL DELEGATION – APPROVE A SPENDING PROPOSAL

  1. As Commitment Approver I approve the scope, purpose and procurement method to the value of $XXX [including/excluding] GST for [……].

  2. As delegate I confirm that:

    1. I have an appropriate delegation and I currently hold the required procurement proficiency to exercise this delegation

    2. the arrangement will be a proper use of relevant money

    3. sufficient funds are available to support all payments due under the spending proposal

    4. I have taken care and diligence and have made reasonable inquiries to ensure this arrangement meets all required procurement obligations, notably the Commonwealth Procurement Rules, the appropriate Accountable Authority’s Instructions, the Defence Procurement Policy Manual, applicable Departmental Procurement Policy Instructions and is not inconsistent with the policies of the Australian government

    5. specialist / technical advice has been obtained, documented and considered in the course of approving the spending proposal

    6. the benefits of entering into the arrangement outweigh the risk of locking away future budget flexibility

    7. the costing assumptions are sound and costing calculations are accurate

    8. I am acting in good faith and for a proper purpose

    9. I do not stand to gain advantage for myself or other persons or cause detriment to Defence, the Commonwealth or any other person

    10. any real or perceived conflict of interest has been disclosed.


Signature:

Date:

Name:

Title:

PMKeys:

Position Number:


OR


[IF THE DELEGATE DOES NOT HOLD THE REQUIRED PROCUREMENT COMPETENCY USE THE FOLLOWING PAGE]


SECTION 23 COMMITMENT APPROVAL DELEGATION – APPROVE A SPENDING PROPOSAL

  1. As Commitment Approver I approve the scope, purpose and procurement method to the value of $XXX [including/excluding] GST for [……].

  2. As delegate I confirm that:

    1. I have consulted with a person who currently holds the required procurement competency and who has been involved in a material way during the development of the arrangement or has provided advice during the procurement process

    2. the arrangement will be a proper use of relevant money

    3. sufficient funds are available to support all payments due under the spending proposal

    4. I have taken care and diligence and have made reasonable inquiries to ensure this arrangement meets all required procurement obligations, notably the Commonwealth Procurement Rules, the appropriate Accountable Authority’s Instructions, the Defence Procurement Policy Manual, applicable Departmental Procurement Policy Instructions and is not inconsistent with the policies of the Australian government

    5. specialist / technical advice has been obtained, documented and considered in the course of approving the spending proposal

    6. the benefits of entering into the arrangement outweigh the risk of locking away future budget flexibility

    7. the costing assumptions are sound and costing calculations are accurate;

    8. I am acting in good faith and for a proper purpose

    9. I do not stand to gain advantage for myself or other persons or cause detriment to Defence, the Commonwealth or any other person

    10. any real or perceived conflict of interest has been disclosed.

Signature:

Date:

Name:

Title:

PMKeys:

Position Number:

Person Consulted

Signature:

Date:

Name:

Title:

PMKeys:

Position Number:


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