MINUTES OF COMMITTEE MEETING
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Location of meeting : Uphall Golf Club
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Minutes Prepared by : Steve Grady |
Date : Tuesday 14th July 2020
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Reference Number : 02/20 |
Present |
Yes/No |
M Brown (Captain) |
Yes |
B Mackintosh (Treasurer) |
Yes |
S Grady (Secretary)
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Yes |
G Stevenson (Match Secretary) |
Yes |
G Law
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Yes |
D Watson (House Convenor)
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Yes |
S McKinnon |
Yes |
R Middleton |
Yes |
Distribution - All Council Members, Golf Course and Membership / Sponsorship Manager, Administrator, Gents and Ladies Locker rooms and Website.
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Action
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1.0
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Apologies for absence
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1.1
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n/a
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Noting |
2.0 |
Previous Minutes
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2.1 |
The minutes were accepted as a true record of the previous meeting.
Proposed by : G Stevenson Seconded by : B Mackintosh
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Noting |
3.0
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Matters Arising and Action List
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7.1 |
A revised Snagging list has been produced and all items require to be investigated with a progress report being submitted to the Committee on a monthly basis.
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DW/ SMc |
15.1 |
125th anniversary of the golf club in 2020 – given the unprecedented times due to Covid-19 it is likely that these celebrations will be carried forward to next year.
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GL/MB |
15.2 |
A brief discussion took place regarding the proposed new “200” club suggestion from R Sneddon, this is to be further progressed by a small sub-committee comprising The Captain, the Treasurer and Anne Brotherston who will report back to the Committee. Again given Covid-19 this initiative has been stalled and will be picked up again next season.
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MB |
4.0 |
Health & Safety |
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Nothing further to report at this stage
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Noting |
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5.0
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Treasurer’s Report
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4.1 |
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Noting |
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4.2 |
Financial Performance – Other YTD Green Fees £6,139.50 |
Noting |
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4.3 |
The above figures have been produced based on the current position – impossible to contrast and compare these figures with historical figures to establish trends etc. The impact of no Bar operations for 4 months are obviously affecting the figures as is the Furloughing of staff and receiving payments from HMRC to offset wage costs.
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BM |
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5.0
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Match Secretary’s Report
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5.1 |
Competitions 4 competitions held so far with high numbers entering and playing in these (151, 145, 156, 140). Well done to the 4 trophy winners (Alan Drummond, Stephen Boyle, Alan Moffat, Chris Thomson) and congratulations to both Rab Beveridge (16th hole in the Opening day competition) and Kenny Anderson (3rd hole in the George Elliot Trophy) for their hole-in-ones.
Opens At present due to Scottish Golf/SportScotland guidance we are unable to hold any Open competitions. The Seniors Texas Scramble scheduled to be held at the end of this month has therefore been cancelled. There is still hope that the handicap open at the start of September will go ahead but this is dependent on the guidelines in place at that time.
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Noting |
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6.0
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Greens Convenor’s Report
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6.1 |
Course Update No normal update report has been received but all concerned agreed that the course is in excellent condition given the circumstances over the past 4 months.
A discussion took place regarding the procedures in place such as, permanent pins, hole inserts, no bunker rakes and no on course furniture – whilst it is clearly impacting on “normal” golf activity, we are driven by the advice and guidelines from The Scottish Government and Scottish Golf and we will continue to fully comply with their guidelines.
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Noting
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7.0
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House Convenor’s Report
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7.1
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A revised snagging list was produced and distributed amongst the Committee, with a full discussion taking place on outstanding items – DW to speak with Carole to establish appropriate dates to refurbish the ladies toilet area
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DW/SMc |
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8.0
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Junior Convenor’s Report
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8.1 |
No report submitted
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Noting |
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9.0
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Senior Convenor’s Report
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9.1
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No report submitted
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Noting
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10.0
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Ladies Convenor’s Report
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10.1 |
No report submitted |
Noting |
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11.0
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Membership Report (Golf Course and Membership / Sponsorship Manager)
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11.1 |
Given the challenges of the past 4 months a revised consolidated report will be produced by the office Administrator for circulation to the members of the Committee.
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Noting |
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12.0
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Social, Bar & Kitchen Report
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12.1 |
The impact of Covid-19 and the resultant closure of both the Bar and Restaurant has had an effect on both areas. It is encouraging that the Bar and Restaurant will be permitted to open imminently, however, we will closely monitor the position going forward and will ensure full compliance with the guidelines from the Scottish Government. |
noting |
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13.0
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Sponsorship Convenor’s Report
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13.1 |
No report has been submitted |
noting |
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14.0
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Secretary’s Report
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14.1 |
No report has been submitted
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noting |
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15.0
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AOCB
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16.0
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Date of Next meeting
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16.1 |
The next meeting will be on Tuesday 11th August 2020 @ 6pm |
noting |
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Council Meeting Attendance |
Actual |
Possible |
% |
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M Brown |
02 |
02 |
100% |
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B Mackintosh |
02 |
02 |
100% |
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S Grady |
02 |
02 |
100% |
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G Stevenson |
02 |
02 |
100% |
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D Watson |
02 |
02 |
100% |
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G Law |
02 |
02 |
100% |
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S McKinnon |
02 |
02 |
100% |
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R Middleton |
02 |
02 |
100% |
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