MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO























MediSave Accreditation

Preparation of Documents Required for Submission to CPF Board





April 2021





Table of Contents


1. Accreditation Process Flow Chart For Medical Institutions (MIs) 3


2. CPF Board Contact Details on Accreditation Matters 3


3. Summary of Documents Required For Each Business Entity Types…………………..4


4. Documents Required For A Private Limited Company……………………………………5


A1 Board Resolution Preparation Guide…………………………………………………....5


B1 Certified True Copy of the Memorandum and Articles of Association / constitution….………………………………………………………………. 11


B2 Certified True Copy of the Memorandum and Articles of Association / constitution….……………………………………………………………………………..13


5. Documents Required For A Partnership…………………………………………………...14


C1 Certified True Copy of Legal Partnership Agreement* or Letter of Agreement Signed by All Partners. 14


6. Documents required for all Business Entities Including Sole Proprietors…………. 15


D1 Bank Forms required by CPF Board. 15


7. Submission of documents via My Mailbox service ……………………………………...19


8. Check List ……………………………………………………………………………………… 25


9. Annex A – Bank Names and Swift Codes…………………………………………………. 25



  1. Accreditation Process Flow Chart For Medical Institutions (Mis)


MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO































Note: The average processing time for MediSave accreditation process is 40 working days from the date CPF Board receives the full set of documents. The process may take longer should there be any delay between steps 2 and 6.



  1. CPF Board Contact Details on Accreditation Matters


Contact Details

Website for submission of Documents

https://www.cpf.gov.sg/members/bptopics

Email Address

[email protected]

Mailing Address

(For mailing of bank forms only)

Attn: DOI Team

MediSave and Healthcare Claims Department
Central Provident Fund Board

238B Thomson Road

#08-00 Tower B Novena Square

Singapore 307685

Telephone

6202 4140


  1. Summary of Documents Required For Each Business Entity Types


Click the hyperlink in the table below to bring you to the relevant page where information on how to prepare the document is found.



Business Entity Type

Documents required

  1. Company (Private Limited)

  1. Board Resolution (A1) [Please refer to Pages 5 - 10]

  2. Certified True Copy of the Memorandum of Articles and Association (MAA) / Constitution (B1) [Please refer to Page 11 - 12]

  3. Bank Forms (D1) [Please refer to Page 14 - 17]

  4. Check List [Please refer to page 24]

  5. [Applicable only if persons signing the DOI are not Singapore Citizens or Permanent Residents] Photocopy of passport details of the persons signing the DOI, to be certified true copy by a third party


  1. Sole Proprietorship

  1. Bank Forms (D1) [Please refer to Page 14 - 17]

  2. Check List [Please refer to page 24]

  3. [Applicable only if persons signing the DOI are not Singapore Citizens or Permanent Residents] Photocopy of passport details of the persons signing the DOI, to be certified true copy by a third party


  1. Partnership

  1. Certified True Copy of Legal Partnership Agreement or Letter of Agreement signed by all partners (C1) [Please refer to page 13]

  2. Bank Forms (D1) [Please refer to Page 14 - 17]

  3. Check List [Please refer to page 24]

  4. [Applicable only if persons signing the DOI are not Singapore Citizens or Permanent Residents] Photocopy of passport details of the persons signing the DOI, to be certified true copy by a 3rd Party (If applicable).*





  1. Documents Required For A Private Limited Company


A1 - Board Resolution – Preparation Guide


Please refer to the template of the Board Resolution at page 6, which a Private Limited Company will need to complete and submit to CPFB.


You will need information from the company’s ACRA BizFile; Memorandum and Articles of Association/Constitution; and the MOH License, to help you complete the Board Resolution.


You may “Ctrl + Click” each number (eg. ) in the following pages and be directed to relevant pages of the guide where the information required for the Board Resolution may be obtained.



A soft copy of the Board Resolution template is also found here.


MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO





Board Resolution – Preparation Guide (Cont’)


<<Private Company Name>>

(Incorporated in Singapore)


DIRECTORS' RESOLUTION IN WRITING

PASSED PURSUANT TO [ *ARTICLE/PARAGRAPH <<000>>] OF THE *ARTICLES OF ASSOCIATION/CONSTITUTION


SIGNING OF DEED OF INDEMNITY WITH CENTRAL PROVIDENT FUND BOARD


RESOLVED -


THAT the Company [of business registration number <<2019XXXXXA>>] is the owner of the clinic(s) known as <<Name of Clinic and Address stated in the MOH licence>>.


This resolution is passed to allow the above clinics to participate in the MediSave /MediShield Life Schemes with effect from the accreditation date given by the Ministry of Health.


THAT <<Name of one of the authorised Directors to sign>> (NRIC No: <<___________>>) and
<<Name of one of the authorised Directors to sign or Secretary or a witness>> (NRIC No: <<___________ >>) (the “Authorised Directors”) be and are hereby authorised to sign and execute on behalf of the Company all relevant documents or instruments required by the CENTRAL PROVIDENT FUND BOARD for the purpose of the Company’s participation in the MediSave/ MediShield Life Schemes.


THAT the Company does furnish a Deed of Indemnity to the CENTRAL PROVIDENT FUND BOARD for participation in the MediSave / MediShield Life Schemes, upon all the terms and conditions enumerated in the said Deed of Indemnity.


THAT the Deed of Indemnity shall be signed on behalf of the Company by:

    1. an Authorised Director and a secretary of the Company*;

    2. at least 2 Authorised Directors of the Company*; OR

    3. an Authorised Director in the presence of a witness who attests the signature*.




______________________

Signature

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO <<Name of 1st Director>> (NRIC No: <<____>>)



______________________

Signature

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO <<Name of 2nd Director>> (NRIC No: <<____>>)*



______________________

Signature

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO <<Name of 3rd Director>> (NRIC No: <<____>>)*


MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO

Dated: <<Day Month Year>>


*Please delete whichever is not applicable.




Name of Company

The name of the company as registered in the ACRA BizFile (refer to Company Name).

Article/Paragraph number of the Memorandum and Articles of Association (MAA) / Constitution


Please refer to the Article number/ paragraph number that states “Resolution in writing by Directors” in the Company’s MAA or Constitution.


For companies with only one Director, refer to the main article number/ paragraph that states the resolution in writing by Directors.

Business Registration Number


The information can be obtained from your ACRA BizFile (refer to Registration No).

Name of Medical Institution

This is the name of the Medical Institution on the MOH License (refer to
‘Name of Premises’).


Name and NRIC number of Directors


Appoint at least two authorised Directors to sign the Deed of Indemnity. The two Directors appointed must be existing Directors updated in your ACRA BizFile.


OR


Appoint one authorised Director and a Company Secretary (as updated in your ACRA BizFile),


OR


One authorised Director (as updated in your ACRA BizFile) and one witness.


Directors required to sign the Board Resolution


Depending on the provisions in your Company’s MAA or Constitution in , the Board Resolution should be signed by the appropriate number of Directors.


If all Directors are required to sign the resolution, please ensure that all Directors as updated in the ACRA BizFile, sign the Board Resolution.


If a majority of Directors are required to sign the Resolution, please ensure than more than 50% of the Directors as updated in the ACRA BizFile, sign the Board Resolution.


Number of Directors

updated in ACRA BizFile

Majority of Directors required to sign on the Board Resolution

One

One

Two

Two

Three

Two

Four

Three

Five

Three


The date of the Board Resolution signed by the Directors.





Board Resolution – Preparation Guide (Cont’)



MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO











MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO


MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO








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Board Resolution – Preparation Guide (Cont’)



MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO























































B1 - Certified True Copy of Company’s Memorandum and Articles of Association (MAA) / Constitution’s Cover Page.


Note: The Director or Companay Secretary as updated in the ACRA BizFile can sign ‘Certified True Copy’ on the MAA/Constitution.


Sample below:

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO












MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO










If the company’s MAA /Constitution does not have a cover page, you may provide the first page of the company’s MAA / Constitution.


Sample below:

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO


MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO

B1 – Certified True Copy of the Company’s Memorandum of Articles and Association (MAA) / Constitution’s “Resolution in writing by Directors”.


Sample below:




MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO



MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO

B2 – Certified True Copy of the Company’s Memorandum of Articles and Association (MAA) / Constitution’s “Where the company has only one director, the director may pass a resolution by recording it and signing the record.”


Sample below:




MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO



MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO


  1. Documents Required For A Partnership



C1 - Certified True Copy of Legal Partnership Agreement or Letter of Agreement Signed by All Partners.


Note: If there is no legal partnership agreement, please provide a Letter of Agreement



Letter of Agreement


Sample below:



XYZ Clinic

Blk 321 Jalan Mango

#03-21

Singapore 000321


20 February 2019


Dear CPF Board


Partnership Agreement



This is to inform you that the partnership of XYZ Clinic between Dr Alpha Bravo (NRIC S0123456A) and Dr Charlie Delta (NRIC S9876543B) was forged on 1 January 1998.



Regards


(signature) (signature)

Dr Apha Bravo Dr Charlie Delta

S0123456A S9876543B



  1. Documents Required For All Business Entities Including Sole Proprietors


D1 - Bank Forms Required by CPF Board


You will need to complete a total of TWO bank forms as part of your Medical Institution (MI)’s participation under the MediSave/MediShield Life Schemes. They are as follows:


Name of Bank Form

Purpose

Form

  1. Pay MediSave Refunds, Interest and Fees Using Direct Debit Authorisation (DDA – MediSave Charges)

For CPF Board to debit the MI’s bank account for MediSave refunds, interest and administrative fees (other than financial penalties) owed by the MI


Note: CPF Board will also credit any MediSave/ MediShield Life payment to the MI to this bank account.

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO

  1. Pay Financial Penalty/ Interest Using Direct Debit Authorisation (DDA – Financial Penalty)

For CPF Board to debit the MI’s bank account for administrative financial penalty or interest for the late payment of the penalty imposed on the MI.

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO


The following pages will show you templates of the bank forms to submit. You may “Ctrl + click” each number (e.g. ) on the template bank forms and be directed to relevant pages for the explanation of each field or where the information may be obtained.


Please submit the two original and signed DDA forms to CPF board at our mailing address:


Attn: DOI Team

MediSave and Healthcare Claims Department
Central Provident Fund Board

238B Thomson Road

#08-00 Tower B Novena Square

Singapore 307685


.



DDA Form - Pay MediSave Refunds, Interest and Fees Using Direct Debit Authorisation (SAMPLE)

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO



DDA Form - Pay Financial Penalty / Interest (SAMPLE)

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO




DDA Forms (For both MediSave Refunds, interest and fees, and financial penalties)

  1. Name of Medical Institution
    This is the name of the Medical Institution as stated on the MOH License (refer to the
    Name of Premises).

  2. Hospital Code
    Leave this field blank.


  1. Name (as in Bank Account)
    The Account Name that
    is registered with the bank for business transactions.


Note: The name of the bank account for Incorporated Business (Pte Ltd) should be the company’s name (e.g. ABC Dental Pte. Ltd.) and not a personal bank account.

For Sole-proprietorship and Partnership, it may be the business owner’s or clinic’s or partners’ name (e.g. Anne Lim).

  1. Bank’s Name
    Name of MI’s registered bank.

  2. Bank Account No.
    The Bank Account number according to the bank’s record.

  3. Contact number
    The contact number of the person-in-charge (PIC) of the MI’s application for MediSave accreditation, billing and/or general administrative matters.

  4. Email
    The company’s / MI’s email address and/or its PIC.


  1. Signature/ Thumbprint (as in Bank’s record)

Signature(s) / thumbprint of authorised person according to the bank’s records.




  1. Submission of documents via My Mailbox service



Medical Institutions may submit the required documents (except for the DDA bank forms as original forms are required by your bank) to CPF Board according to their business entity via CPF Board’s My Mailbox service by logging in with the clinic’s SingPass / CorpPass after submitting your accreditation application with MOH.

You may assess our website page for business partners at https://www.cpf.gov.sg/members/bptopics

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO






































Upon clicking the link “Access Online Application for Business Partners” as shown above, you will be redirected to the SingPass / CorpPass login page. Please login with your SingPass / CorpPass details and you will be able to assess CPF Board’s Business Partners Online Services.







Submission of documents via My Mailbox service (cont’)



After you have login successfully, you will be able to assess the webpage below, Click on “My Mailbox” as shown via the blue arrow below and you will be able to see the “New Enquiry” button. Click on the “New Enquiry” button as shown below.

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO





























After clicking the “New Enquiry” button, the following screen will appear:

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO



Submission of documents via My Mailbox service (cont’)



  1. Under “Enquiry For”, select “My Organisation” and under ”Scheme”, select “MediSave / MediShield Life” as shown:

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO



Submission of documents via My Mailbox service (cont’)



  1. Under “Category”, select “Accreditation” as shown:



MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO



Submission of documents via My Mailbox service (cont’)



  1. Under “Message”, please include the business owner’s name and clinic(s)’ name(s) as shown:

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO



MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO

ABC Clinic Pte Ltd

ABC Clinic















Submission of documents via My Mailbox service (cont’)



  1. Upload the required documents according to your business entity by clicking on the “Add Attachments” button as shown:

MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO























MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO



MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO





  1. Lastly, click on the “Submit” button above and the document submission process is completed.



8. Check List


Before submitting your documents to CPFB, please refer to the Check List to ensure that you have all the required documents properly completed and prepared.


MEDISAVE ACCREDITATION PREPARATION OF DOCUMENTS REQUIRED FOR SUBMISSION TO









Annex A - Bank Names and SWIFT Codes


Bank Name

SWIFT Code

DBS/ POSB

DBSSSGSG

Bank of China

BKCHSGSG

Barclays Bank PLC

BARCSGSG

CIMB Bank Singapore

CIBBSGSG

Citibank

CITISGSGGCB

Deutsche Bank

DEUTSGSGCUS

HSBC

HSBCSGS2

Maybank

MBBESGSG

OCBC

OCBCSGSG

RHB

RHBBSGSG

Standard Chartered Bank

SCBLSGSG

State Bank of India

SBINSGSG

UOB

UOVBSGSG




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