ADMINISTRATOR – MK IAC 6 MK IAC ADMINISTRATOR SALARY

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Administrator – MK IAC 6



MK IAC



ADMINISTRATOR – MK IAC 6 MK IAC ADMINISTRATOR SALARY









ADMINISTRATOR

Salary Range £20,000 (Pro Rata)


MK IAC www.mkiac.org has a seven year track record of building and delivering its pioneering Art in the Park Festival in Milton Keynes. Art in the Park is an annual intercultural celebration, combining arts and popular entertainment. http://www.mkiac.org/artintheparkfest.php Each year the Festival attracts circa 10,000 people from a full cross-section of Milton Keynes communities. The key aim of the MK IAC organisation is to build and support community cohesion and integration of the Muslim community through shared cultural activity with all communities and high quality arts delivery. MK IAC is led by founding Director, Anouar Kassim MBE.


MK IAC has regularly attracted Arts Council England and BIG Lottery funding, along with support from private Trusts and Foundations. It has a base at Milton Keynes College. Having recently achieved ACE Elevate funds the organisation is looking to appoint its first continuous employed posts and is seeking an efficient and committed Administrator (initially half-time but with potential to become full time in March 2017). MK IAC seeks an Administrator with the right skills and commitment and is open to appointing someone from any cultural background.


The Administrator will support all aspects of the development and delivery of MK IAC and its activities. This will include both Art in the Park and other programmes of work throughout the year. The Administrator will be responsible for responding to phone and e-mail enquiries, arranging and servicing meetings, implementing finance systems and record keeping, booking venues, preparing artist contracts and travel arrangements, and managing post and petty cash.


Closing date for the Administrator role is 5pm on Monday 31 October 2016 and interviews will be held in Milton Keynes on Friday 4 November and Monday 7 November 2016. The process is being managed by ArtReach which provides development and event management consultancy support to MK IAC. A full application pack is available from [email protected]. If you have any queries once you’ve read the application pack please e-mail using [email protected]. Phone calls only if essential please (0116 261 6882).



The Job Description, Person Specification and Application Form follows. Please submit a cover letter (no more than two pages), indicating why you’d like to undertake this role with MK IAC, along with a completed application form to [email protected]. You may also attach a curriculum vitae to support your application if you wish, however all applicants must complete the Application Form.

MK IAC

JOB DESCRIPTION

Position: ADMINISTRATOR

Contract type/length: Initially half-time, fixed term until 31 March 2018 (this will be reviewed in early 2017 with a view to the post becoming full-time in March)

Salary: Pro-rata of an annual salary of £20,000

Reporting to: MK IAC Development Manager

Working with: MK IAC Director

Hours of working 20 hours per week – flexi time working can be agreed.

Holiday entitlement: 10 days per annum plus statutory Bank Holidays

Probationary period: 3 months

Summary


MK IAC www.mkiac.org has a seven year track record of developing and delivering its pioneering Art in the Park Festival (drawing many different communities to a celebration timed for the Eid festivities at the conclusion of Ramadan). The key aim of the MK IAC organisation is to build and support community cohesion and integration of the Muslim community through shared cultural activity and high quality arts delivery. This is currently primarily achieved through Art in the Park. The Festival presents live music, storytelling, processional/carnival activity, spoken word and visual arts, with a hugely successful programme of participation, and attracts circa 10,000 attendees each year. In addition to arts activity there is funfair provision, a food marquee with a demonstration kitchen, food stalls and community, voluntary and statutory organisations presentations and displays (including from the fire brigade and police).


Over seven years the quality and intensity of Festival programming has seen substantial development, with enhanced ACE funding secured from 2013 when ArtReach (www.artreach.biz) was engaged as consultant (an ongoing role). ArtReach is also currently responsible for event managing Art in the Park. In 2016 MK IAC initiated support from an experienced Artistic Advisory Group and appointed freelance curatorial support from Eckhard Thiemann and Daniel Gorman (Shubbak Festival). There are exciting plans for 2017 which is also the 50th anniversary of Milton Keynes.


MK IAC has also coordinated occasional one-off arts projects that support a focus on engaging diverse communities through culture. The success of the work, particularly in bringing diverse communities (including Muslims) together, has led to invitations for MK IAC to contribute to projects and programmes in surrounding areas of Buckinghamshire and Bedfordshire.

Up until now the organisation has been restricted by capacity issues, reliant on the contribution of founding Director, Anouar Kassim. The organisation has now secured Elevate funding from Arts Council England with support through to March 2018. Hence the Administrator role is initially fixed term to this date. There are plans, however, to submit an application for ACE NPO status which would commence in April 2018 and if successful this would enable the role to continue. MK IAC is also at Stage 2 with a substantial three year BIG Lottery application to Reaching Communities. With a decision expected in January 2017 the funding through this source would enable the Administrator post to be extended to full-time.


Autumn 2016 will also see the appointment of a full time Development Manager and half-time Marketing Officer. There are also funds for two intern positions. These are the first employed posts that MK IAC has been able to appoint and they will be based at MK College which offers substantial support in kind as the MK IAC base.


These appointments will facilitate development activity focusing on – further reinforcing and building the quality of Art in the Park; starting to develop a year-round programme; building sources of earned income and a wider range of funding partners; developing effective and productive partnerships with other cultural organisations (including existing NPOs); enhancing marketing and profile; providing support for emerging diverse artists and a potential cultural workforce; and improving governance through board recruitment and training. Much of this work will contribute to the ACE Creative Case for Diversity.



Administrator - Key Responsibilities

  1. Providing an efficient first point of contact for MK IAC for those communicating with the organisation via telephone, e-mail or post.



  1. Arranging and servicing meetings and artist/practitioner contracts, including taking minutes of meetings, preparing and issuing contracts, making travel arrangements and venue booking/coordination.



  1. Ensuring finance systems including purchase orders, petty cash and financial record keeping are efficiently implemented and maintained.



Key Result Areas







Detailed Responsibilities


  1. Familiarise with Art in the Park, with other existing MK IAC initiatives and other arts and cultural activity in Milton Keynes. Maintain up-to date awareness and knowledge.

  2. Build and maintain an effective working relationship with the MK IAC Director, Development Manager and Marketing Officer and with other team members, including freelance advisers.

  3. Ensure there are appropriate systems and response mechanisms in place for phone, e-mail and postal enquiries and deal with such enquiries/messages efficiently and promptly.

  4. In response to team and activity requirements arrange and coordinate venue bookings (including catering as needed).

  5. Attend and take minutes of meetings as required. Distribute minutes efficiently and speedily.

  6. Using template supplied, prepare draft contracts for artists and practitioners with information/advice provided by the MK IAC Director and Development Manager. Issue and ensure contracts are signed and returned once final drafts approved.

  7. Make travel arrangements as needed for MK IAC staff and visiting artists/practitioners.

  8. Manage the MK IAC petty cash float and provide accurate spreadsheet reports.

  9. Implement purchase order and other finance systems as required and ensure these are accurately followed by all team members.

  10. Record financial transactions and file receipts as advised/instructed by the MK IAC Treasurer and Director.

  11. Support development of an MK IAC database and archive.

  12. Ensure regular reports and updates are provided to the MK IAC Development Manager and Director.

  13. Attend events and meeting, always acting as an advocate on behalf of MK IAC.

  14. Support MK IAC in fulfilling is obligations through Elevate funding and in making an appropriate contribution to the Creative Case for Diversity.

  15. Any other administration and communications work as required to ensure effective delivery of the Administrator role.



Person specification

Essential skills, qualities and experience:



The following skills, qualities and experience are also desirable:





































Application No. (For MK IAC office use only) __________________________



MK IAC

ADMINISTRATOR – Application Form

Please Note:

  1. You are strongly recommended to read all enclosures before completing this application form.



  1. This form should be completed in full and submitted electronically. We will accept submissions received in hard copy provided they arrive before the closing time specified.



  1. Pages may be expanded or additional sheets attached where necessary. Please provide no more than 4 pages for Q.1.



  1. Applications received after the closing date will not normally be considered.



  1. Curriculum vitae will only be accepted in addition to this application. All candidates must answer the question on page 2 and provide the information set out on pages 3 and 4.



  1. The closing date for this post is Monday 31 October 2016 at 5pm



Personal Details

Title e.g. Mr/Mrs/Ms:

Address:

First Name (s):

Surname

Post Code:


Telephone contact/Mobile – please indicate your preferred first contact number:

Email:


Other:
Please describe the skills, knowledge and experience you would bring to the post. Please make particular reference to the job requirements described in the job description and person specification (Maximum 4 pages).














































































































Education, Training and Qualifications. Please give relevant details (in summary as appropriate), including those gained overseas:

Further/Higher Education and any relevant professional training

Dates

Qualifications gained-

Subject and level

Grade

Date

From

To



















Membership of Professional Organisations






Current Employer or Last Employer

Job Title:

Responsible to:

Date Appointed:

Employer’s Name:

Present Salary:

Employers Address:

Present Grade:


Other Benefits:


Post Code:

Notice Required or Date Left:

Brief Description of Duties:



Other Employment
Employer

Job Title

Grade/Salary

Per annum
Dates

From

To
















































General Information:

Are you related to a Board member of MK IAC?

Yes














No

If ‘Yes’ please give details

Have you been convicted of a criminal offence (other than motoring offences and spent convictions)

Yes*

No

*If ‘Yes’, please provide information in a separate document



Referees: Please give details of a minimum of two people who are prepared to act as referees for you. One of these should be your present employer (or most recent) employer. References will only be taken up for applicants selected for interview. Please advise below if you don’t wish referees to be contacted prior to interview.

Name:

Name:

Position Held by Referee:

Position Held by Referee:

Organisation:

Organisation:

Address:

Address:


Post Code:


Post Code:

Telephone:

Telephone:

May we contact prior to interview?

Yes No

May we contact prior to interview?

Yes No



Name:

Name:

Position Held by Referee:

Position Held by Referee:

Organisation:

Organisation:

Address:

Address:


Post Code:


Post Code:

Telephone:

Telephone:

May we contact prior to interview?

Yes No

May we contact prior to interview?

Yes No



I confirm the details in this form are correct: Name:

Date:



Please return to [email protected], along with a cover letter and curriculum vitae, if you wish.



If you need to return by post the address to use is: MK IAC C/O ArtReach, 1 Craufurd Rise, Maidenhead, SL6 7LR



Returned applications should reach us by no later than the closing date shown on the front of this form. Late applications will not normally be considered.


Acknowledgements: You will be notified in writing whether or not your application has been successful and this will normally be within one month of the closing date. Those invited to interview will be contacted by Wednesday 2 November 2016.




Data Protection Statement


The information that you provide on this form will be held confidentially by MK IAC and will not be provided to any third party without your previous formal consent.





















Application No. (For MK IAC office use only) __________________________

ADMINISTRATOR – MK IAC 6 MK IAC ADMINISTRATOR SALARY

EQUAL OPPORTUNITIES MONITORING

Instructions:

Please copy/paste this form onto a separate sheet, complete and submit it as a separate document with your application.

This section is removed from the other Application details and will not be seen by the short listing panel.

Equality Monitoring: We ask for this information to monitor achievement of our Employment Equality policies. Appointments are not based on information given here. Each item below, please tick the appropriate box ( ) or respond as indicated.

Sex:

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Company Number 8652500

Registered Address: 23 Fossey Close, Shenley Brook End, Milton Keynes, MK5 7FT


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