Minutes of General Meeting
26th October 2015, 7pm (postponed from October 19 because of committee
circumstances) Community Room Entrance B Goulden House
Attendees
Ursula Milton – Committee Secretary UM
Ann Ward – Committee chair AW
Steffen Nestler – Committee member and co-treasurer SN
Katie Wright – Committee member and co-treasurer KW
Richard Hickie – Committee member RH
Mourad Hadjih – Committee member MH
Sarah Rubidge – Committee member SR
Kamila Klidzia– GH block manager KK
Foday Kamara – WBC RPO FK
Kevin Jackson – KJ Flat 123
Hana Alipour – HA Flat 76
Corinne Flannery – CF Flat 263
Marie Krum – MK Flat 150
Elsa Scorer – ES Flat 165
Karen Evgeniou – KE Flat 229
Adam Morley – AM Flat 173
Serena Monaco – SM Flat 240
Jane Memmler – JM Flat 222
Lou Siroy – LS Flat 223
Lois Davis – LD Flat 106
Harry Wint – HW Flat 51
Teresa Cooney – TC Flat 157
Apologies for absence
Rachid Bellili – GH manager
Bart Li
Quorum of 25 members was not achieved and the meeting will reconvene on Tuesday 3rd November at 7pm. Reconvened meeting on Monday 2nd November cancelled because of weather
1. Minutes of last meeting on May 27, 2015
Minutes agreed as a true record
Proposed: AM
Seconded: AW
2. Matters arising
ES says bike rack on 4th floor is still waking her up
Follow-up: ES to look at bike rack and office to laise with ES
SR notes children have been climbing over the gate by the bike shed on inner green creating a security problem
Follow-up: Anti climb paint will be applied
3. Update from management committee
AW says monthly health and safety walkabout with KK has just been done. No major problems except things are accumulating in some of the stairwells. Caretakers will address – could be a fire hazard
AW says there is a meeting this week for bi annual review of finances – between GH staff, chair and KW – co treasurer
If you want to get in touch with a committee member or make a complaint, do this through the office not directly to committee members
Follow-up: Committee names to be added to website
Meeting congratulates Frank, Dave and Kamila on the excellent job they do keeping the building in a very clean and tidy condition
4. Finances update
KW says the most recent accounts show an over-spend in two areas
Management and services: KK says this is mainly because the invoice for office rent arrived late
Staffing costs
KW says that overall the coop is in surplus of £11,607
AW says a more detailed breakdown of the accounts is available in the office
5. Repairs and maintenance
KK says the main jobs at the moment are balcony railing repainting – using a special undercoat so that the paint lasts – and power flushing the balcony drains
Also, renewing the fencing, sheds and paving slabs where necessary
AW says please report any stairwell windows with catches that are not working
6. AOB
JM points out that because rubbish bins at Entrance C are going out on Saturday for 6am Monday collection, other are using them and dumping stuff
Follow-up: KK will try to rearrange collection time to 10am Monday, so they can go out on Monday morning instead
Asks office to look at jammed store cupboard door
Meeting also notes problems with entrance C lift. Lifts are responsibility of WBC so please report problems to them and to the office
Building works are causing dust and extra work for caretakers. KK usually goes to talk to them but they generally carry on as before
Follow-up: FK to check whether there are any building regs that we can use to enforce better behaviour
AW notes it is not permitted to add extra rooms without planning permission. FK says please report any cases of this
JM notes worn-out bricks on 4th floor at entrance C
Follow-up: Office to check
KS asks office to renew signs at rubbish chutes about their correct use
Follow-up: Office to do this
KS asks about soft-close doors. KK says cannot have them for fire safety reasons but can adjust closers
Follow-up: Office to arrange for door closers to be adjusted
KS asks about skate-boarding ramps under windows, Noisy – please can they be moved
Follow-up: KK to talk to parents of skate-boarding children
SR gives notice of young residents meeting on November 4th – to try to get them more involved
LS asks about lift lobbies. KK says cannot be entirely dismantled because they provide a fire break. Awaiting WBC response on other options
Follow-up: FK to chase
LS asks if Entrance C painting can be tidied up. KK notes there have been access problems
Follow-up: Office to assess
AM notes he had a bike stolen from the 4th floor walkway
KE asks about making 4th floor less gloomy and asks why there isn’t a big fence round the whole estate. Committee notes this is historic, not all the land is ours so cannot be fenced in, we wish to maintain a sense of community and also it would be very expensive to do this
AM asks for action/follow-up points to be included on future minutes
HA &LD ask for more information about freehold purchasing process
AW notes a working group is looking at lease extensions – their contact address can be obtained from the office
SR says on the freehold, that a long information gathering process is underway at the moment and that the freehold group will get in touch with all leaseholders; but it would be years before the freehold was bought and even then, only if a majority of leaseholders agree
AW notes the committee and office are not and cannot be involved in either project – as managing agents for WBC
Next meeting will give an update on staffing and our relationship with other co-ops
7. Date of next meeting
Budget-setting meeting February 15
Meeting closed 8.20pm
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