MINUTES OF GENERAL MEETING 26TH OCTOBER 2015 7PM (POSTPONED

12 (ETHEKWINI MUNICIPALITY COUNCIL MINUTES 2007 08 30)
3 CATHOLIC SCHOOL ADVISORY COUNCIL (CSAC) MINUTES
3 MINUTES FROM UNECE “TELECOM INITIATIVE” MEETING

HERTFORD REGIONAL COLLEGE CORPORATION MINUTES OF THE
MINUTES OF HEALTHWATCH NOTTINGHAM AND NOTTINGHAMSHIRE BOARD MEETING
MINUTES OF MEETING PROJECT GUI FOR

Thanh Tung Uong




Minutes of General Meeting

26th October 2015, 7pm (postponed from October 19 because of committee

circumstances) Community Room Entrance B Goulden House


Attendees

Ursula Milton – Committee Secretary UM

Ann Ward – Committee chair AW

Steffen Nestler – Committee member and co-treasurer SN

Katie Wright – Committee member and co-treasurer KW

Richard Hickie – Committee member RH

Mourad Hadjih – Committee member MH

Sarah Rubidge – Committee member SR

Kamila Klidzia– GH block manager KK

Foday Kamara – WBC RPO FK

Kevin Jackson – KJ Flat 123

Hana Alipour – HA Flat 76

Corinne Flannery – CF Flat 263

Marie Krum – MK Flat 150

Elsa Scorer – ES Flat 165

Karen Evgeniou – KE Flat 229

Adam Morley – AM Flat 173

Serena Monaco – SM Flat 240

Jane Memmler – JM Flat 222

Lou Siroy – LS Flat 223

Lois Davis – LD Flat 106

Harry Wint – HW Flat 51

Teresa Cooney – TC Flat 157


Apologies for absence

Rachid Bellili – GH manager

Bart Li


Quorum of 25 members was not achieved and the meeting will reconvene on Tuesday 3rd November at 7pm. Reconvened meeting on Monday 2nd November cancelled because of weather


1. Minutes of last meeting on May 27, 2015

Minutes agreed as a true record

Proposed: AM

Seconded: AW


2. Matters arising

ES says bike rack on 4th floor is still waking her up

Follow-up: ES to look at bike rack and office to laise with ES


SR notes children have been climbing over the gate by the bike shed on inner green creating a security problem

Follow-up: Anti climb paint will be applied


3. Update from management committee

AW says monthly health and safety walkabout with KK has just been done. No major problems except things are accumulating in some of the stairwells. Caretakers will address – could be a fire hazard


AW says there is a meeting this week for bi annual review of finances – between GH staff, chair and KW – co treasurer


If you want to get in touch with a committee member or make a complaint, do this through the office not directly to committee members

Follow-up: Committee names to be added to website


Meeting congratulates Frank, Dave and Kamila on the excellent job they do keeping the building in a very clean and tidy condition


4. Finances update

KW says the most recent accounts show an over-spend in two areas

Management and services: KK says this is mainly because the invoice for office rent arrived late

Staffing costs


KW says that overall the coop is in surplus of £11,607


AW says a more detailed breakdown of the accounts is available in the office


5. Repairs and maintenance

KK says the main jobs at the moment are balcony railing repainting – using a special undercoat so that the paint lasts – and power flushing the balcony drains

Also, renewing the fencing, sheds and paving slabs where necessary

AW says please report any stairwell windows with catches that are not working


6. AOB

JM points out that because rubbish bins at Entrance C are going out on Saturday for 6am Monday collection, other are using them and dumping stuff

Follow-up: KK will try to rearrange collection time to 10am Monday, so they can go out on Monday morning instead


Asks office to look at jammed store cupboard door


Meeting also notes problems with entrance C lift. Lifts are responsibility of WBC so please report problems to them and to the office


Building works are causing dust and extra work for caretakers. KK usually goes to talk to them but they generally carry on as before

Follow-up: FK to check whether there are any building regs that we can use to enforce better behaviour


AW notes it is not permitted to add extra rooms without planning permission. FK says please report any cases of this


JM notes worn-out bricks on 4th floor at entrance C

Follow-up: Office to check


KS asks office to renew signs at rubbish chutes about their correct use

Follow-up: Office to do this


KS asks about soft-close doors. KK says cannot have them for fire safety reasons but can adjust closers

Follow-up: Office to arrange for door closers to be adjusted


KS asks about skate-boarding ramps under windows, Noisy – please can they be moved

Follow-up: KK to talk to parents of skate-boarding children


SR gives notice of young residents meeting on November 4th – to try to get them more involved


LS asks about lift lobbies. KK says cannot be entirely dismantled because they provide a fire break. Awaiting WBC response on other options

Follow-up: FK to chase


LS asks if Entrance C painting can be tidied up. KK notes there have been access problems

Follow-up: Office to assess


AM notes he had a bike stolen from the 4th floor walkway


KE asks about making 4th floor less gloomy and asks why there isn’t a big fence round the whole estate. Committee notes this is historic, not all the land is ours so cannot be fenced in, we wish to maintain a sense of community and also it would be very expensive to do this


AM asks for action/follow-up points to be included on future minutes


HA &LD ask for more information about freehold purchasing process


AW notes a working group is looking at lease extensions – their contact address can be obtained from the office


SR says on the freehold, that a long information gathering process is underway at the moment and that the freehold group will get in touch with all leaseholders; but it would be years before the freehold was bought and even then, only if a majority of leaseholders agree


AW notes the committee and office are not and cannot be involved in either project – as managing agents for WBC


Next meeting will give an update on staffing and our relationship with other co-ops


7. Date of next meeting

Budget-setting meeting February 15


Meeting closed 8.20pm



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