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MS Publisher notes

Designing and creating your poster

First think about your viewer and purpose, then design your poster! Following that are instructions for setting up the poster using MS Publisher. There are also instructions for converting your Publisher file to a PDF for plotting by a Lab Assistant. This can be done in the GIS lab if you have an account, or the lab assistant can help you..


Using MS Publisher

Your poster size should be 30”x40”. Your poster can be landscape or portrait oriented, whichever you think is best. But tell Publisher that the orientation is PORTRAIT regardless – if you want the poster to be in Landscape mode, leave it set to Portrait, but set the WIDTH=40 inches, and HEIGHT=30 inches and the result will be a landscape oriented poster)


Launch MS Publisher: Start > All Programs > Microsoft Office > Publisher


Setting up document size and orientation


Setting up columns


Save! (to your H: drive or USB) Save every few minutes as you create your poster!



Adding text to your poster

You can write all the text for your poster in a Microsoft Word document ahead of time, then simply insert the text file following the instructions below and inserting graphics after that. This is easier than creating multiple text boxes on your poster and trying to type it in there.

Adding images to your poster


Adding title and captions to your poster, maps, tables or other graphics


Tables

Tables are a bit trickier – experiment and see what works best


Formatting text


Using the Tufts logo

If you wish to put the Tufts logo on your poster, please use one of the official logos – you can get these from the S: drive under S:\GIS Poster Workshop\Tufts Logos or online from http://ur.tufts.edu/visualidentity/wordmark/


Required for all posters:

Your name

Data source and date citations

Date of poster


After Finishing Your Poster


CONVERTING TO PDF (This will work on all machines)

  1. First, note the page size. Go to File Page Setup. Under the Layout tab, note the width and height of your document. Click OK.

  2. Select FilePrint.

  3. Select Adobe PDF from the Printer Name dropdown menu.

  4. Click the Properties button.

  5. From the Layout tab, click the Advanced button.

  6. Under Paper Size, select Postscript Custom Page Size.

  7. Enter the width and height of your document. Enter a width and height slightly larger than your document size. For instance, if your document size is 30”x40”, enter 30.5”x40.5” for your width and height. If your printer page size is smaller than your document size, the PDF creation will try to tile your document and will most likely hang or crash.

  8. Click OK. Then Click OK again. Click OK again on the Page Setup dialogue.

  9. Back on the first Print dialog box, click the Advanced Print Settings button at the bottom.

  10. On the Page Settings tab, uncheck the box next to Crop Marks.

  11. Click OK.

  12. Choose a location and enter a name for your document.

  13. After PDF creation, the PDF will automatically open in Adobe Acrobat. Preview the PDF making sure everything looks good. If some of the linked images do not appear in the PDF, go back to the Publisher document and check the properties of the problematic image, possibly deleting and re-adding the image. Then generate the PDF again.


Give your PDF file to a lab assistant for plotting using the lab USB flash drive.




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