IFCSFSC0511REV1 63RD FORUM STANDING COMMITTEE MEETING PROPOSED ANNOTATED AGENDA

Wednesday, 1 June 2005

9h00-9h30

1.0 Opening

President

1.1 Introductory Remarks

• President

• Representative of the Government of Hungary, Katalin Novak, Head of Department of International Cooperation and European Integration, Ministry of Health

• Introduction of members and other participants

President

Hungary

All

1.2 Local arrangements for FSC meeting

Note: tour of Forum V conference facility at 17h00, 1 June

G. Ungvary

2. Adoption of Agenda

Document: IFCS/FSC/05.11rev1

Ref: IFCS/FSC/05.12 (List of Documents)

President

2. Acceptance of Record of 62nd Meeting

Document: IFCS/FSC/05.10

President

9h30-11h00

2. SAICM

M. Hyman

4.1 FSC Thought Starter for PrepCom3

• Review of regional group input and finalization of draft Thought Starter

Document: IFCS/FSC/05.04rev7

• Evaluation of IFCS Terms of Reference: Review of FSC Working Group evaluation of the IFCS Terms of Reference (and associated guidelines), comparing these to the draft criteria/qualifications for SAICM institutional arrangements, as outlined in SAICM regional meetings

Document: IFCS/FSC/05.17

M. Hyman

4.2 Expanded Bureau meeting

• General information

• Planning

Document: Invitation to SAICM Expanded Bureau Meeting.

SAICM Secretariat

M. Hyman

11h00-11h20

Refreshment Break

11h20-13h00

4.3 PrepCom3

• General information

• President's Opening Statement

SAICM Secretariat

M. Hyman

4.4 ICCM organization and arrangements

SAICM Secretariat/M. Hyman

13h00-13h45

Lunch

13h45-14h45

2. IFCS Financial Report

Document: IFCS/FSC/05.13

• Status report

• Estimated budget through Forum V (2006) - Secretariat and Twinning

• Contingency planning

J. Stober

14h45-15h30

6.0 Forum V

President

6.1 Local arrangements/organization

G. Ungvary

6.2 Agenda and programme

Note: the FSC agreed that:

-plenary discussions will be limited to items requiring decision by the Forum;

-information items will be scheduled in special sessions or side events, before, or during breaks at Forum V e.g. lunch time, or evening presentations/exhibits

President/Secretariat

6.2.1 Theme

Members submitting a proposal were requested to prepare a brief paper in support of the proposed topic and suggestion on how the theme may be organized for presentation during the Opening Session of Forum V and throughout the Forum V programme. The FSC agreed that a decision on the theme will be taken at this meeting.

Document: IFCS/FSC/04.43rev3

President/Secretariat

15h30-15h50

Refreshment Break

15h50-17h00

6.2.2 Opening Session

FSC to discuss and decide on the content and organization of the Opening Session.

President/Secretariat

• Keynote address

For discussion and decision.

President

• Other speakers

FSC to consider and decide.

Note: At Forum IV, the FSC invited a single speaker and panel to follow the keynote address. The presentation focused on the selected theme, to set the stage for the week.

President

• Awards

• Award of Merit

Document: IFCS/FSC/05.20

• Special Recognition Award (to be determined)

Document: IFCS/FSC/05.21

Secretariat

6.3 Monitoring Progress

• Results of National Focal Point Monitoring Progress Questionnaire

Document: IFCS/FSC/05.18

(available at: http://www.who.int/ifcs/indicators.htm)

• President's Progress Report including 12 Year History of IFCS

Document: IFCS/FSC/05.19

Secretariat

16h00-19h45

7.0 Tour of conference facility

A bus has been organized to transport FSC members to the conference site, returning to the Danube Palace by 19h45.

G. Ungvary

19h45

Close of Day 1

Thursday, 2 June 2005

9h00-9h10

8.0 Introduction

Review of progress from day 1 and overview of agenda for day 2

President

9h10-11h00

6.4 Plenary/Decision items

FSC to review and decide on list of plenary/decision items. As stated in the FSC Terms of Reference, the FSC will guide the process of development of meeting materials and documents following the practice of lead

country/sponsor/organization approach to preparing materials for agenda item.

Documents: IFCS/FSC/05.09 and IFCS/FSC/05.16rev4

Ref: IFCS/FSC/00.68rev8 and IFCS/FSC/04.06rev3

G. Bengtsson

11h00-11h20

Refreshment Break

11h20-13h00

6.4 Plenary/Decision items

Continuation of discussion.

13h00-13h45

Lunch

13h45-15h30

6.5 Administrative items

To be discussed after February 2006 ICCM. Included here as place holder for preparing for FV.

• IFCS Terms of Reference, FSC Terms of Reference, National Focal Points and Officers Guidelines

• Elections

• Finances

President/Secretariat

6.6 Reports requested by Forum IV

FSC to consider and decide on how reports will be presented to FV, i.e. as separate information documents or as part of the President's Progress Report.

Documents: IFCS/FSC/04.06rev3

• Other Reports for Consideration at FV

  • Champions' Reports

  • Vice-President's Reports

FSC to consider whether these reports should be made in Plenary, and what type of decision would be presented for consideration.

6.7 Side Events & Exhibits

• Exhibits

Hungary, as host government, is responsible for providing arrangements (e.g. furniture and equipment), the cost for which will be borne by the exhibitors. Hungary will provide initial information on the options available for exhibits at Forum V, costs for display materials and space and deadlines for requesting space.

• Side events - presentations/workshops

The FSC is requested to consider possible exhibits and events and sponsors and to submit proposals to the Secretariat.

Secretariat/G. Ungvary

15h30-15h50

Refreshment Break

15h50-18h00

6.8 Conduct of business in plenary

FSC to consider if any amendments needed.

Document: IFCS/FIV/8INF

Secretariat

6.9 Time schedule for Forum V

Organization of presentation of agenda items in plenary.

FSC to consider:

-scheduling of working days

-order of items and allocation of time for presentation/introduction of item and discussion

-field trips

Document: IFCS/FSC/05.14

6.10 Communications and media

Initial discussion on planning for media/press coverage for Forum V.

President

6.11 Time schedule for FV preparations

FSC to review and provide input on proposed schedule.

Document: IFCS/FSC/05.15

Secretariat

Friday, 4 June 2004

9h00-9h10

9.0 Introduction

Review of progress from Day 2 and overview of agenda for Day 3.

President

9h10-10h00

10.0 INFOCAP

Presentation of results of INFOCAP review and recommendations to the FSC on the future direction of INFOCAP.

The INFOCAP Steering Group requests the FSC to:

-consider the recommendations of the INFOCAP Evaluation and Future Direction Report

-take a decision on the future direction of INFOCAP

-Prepare a paper for SAICM PrepCom3, recommending that INFOCAP is accommodated in the final arrangements for SAICM implementation

Document: IFCS/INFOCAP/SG39

M. Kern

10h00-10h30

11.0 Chemical Social Service Corps Proposal Update

U. Schlottmann

11h00-11h20

Refreshment Break

11h20-12h00

12.0 VP Reports on Regional Activities

• Regional VPs will report on their activities to date, including fundraising efforts and specific requests for FSC support for regional efforts.

IFCS VPs

12h00-12h30

13.0 IFCS Champions Report

President

12h30-13h00

14.0 Communications

President

13h00-13h45

Lunch

13h45-15h30

Follow-up to any outstanding agenda item business

15h30-15h50

Refreshment Break

15h50-17h00

15.0 Other business

All

17h00

Close