CREATING STORAGE CONTAINERS IN OPENSPECIMEN PURPOSE STORAGE CONTAINERS ARE

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Creating Storage Containers in OpenSpecimen

Purpose: Storage containers are used to record the location of specimens with a repository. Storage containers are created by selecting a series of Storage Types. Start with the largest container and work towards smallest container (Freezer>Rack>Box) when adding storage containers in OpenSpecimen

User Privilege: User must have a user role of Administrator to create storage containers in OpenSpecimen.

Pre-requisites- A Site must be created as a Repository in order to have storage containers assigned to them. Storage Types must exist in the system. All fields with a * are mandatory fields that must be completed.

Creating a “Parent Container”- This container is the assigned to the Repository and contains sub containers (i.e. Repository A has Freezer 1 that contains 48 racks)

Login to OpenSpecimen
Select the Administration Tab
Select Storage Container> Add

CREATING STORAGE CONTAINERS IN OPENSPECIMEN PURPOSE STORAGE CONTAINERS ARE

Select the appropriate Type
Select the Parent Location Details. This will be a Site since the largest container, such as Freezer, is being created.
Enter a Name for the container. The name must be unique and not exist in the system in another Repository.
Enter the Number of Containers that need to be created. Often for a parent container a 1 is selected. (i.e. create 1 freezer)
Review the Rows and Columns, as these fields will populate based on the Container Type that was selected. The user can edit these fields if necessary.
Select a labeling scheme for Dimension One and Two.
In Restrictions section, Collection Protocol and Specimen class are not typically used when creating the patent container. Restriction such as these are placed at the smallest container that is actually holding the specimen (i.e. Box)
Review the Can Hold section to ensure the sub containers are highlighted that will be held in the container being created. (i.e. Rack)
C lick Submit

Creating containers for within a Parent container- These are containers within a larger container, such as racks in freezer or boxes with a rack.

Select the Administration Tab
Select Storage Container> Add
Select the appropriate Type
In the Parent Location Details change the drop down from Site to Container (Manual)
Next either type in the name of the parent container (NOTE: the name must be types exactly as it is OpenSpecimen) or use the map to select parent container. If using the map to select the container, the system will auto fill the name and positions.
E nter the Number of Containers that are to be created. For example, the freezer holds 24 racks, the user will enter 24 if all 24 racks need to be created
Review the Rows and Columns, as these fields will populate based on the Container Type that was selected. The user can edit these fields if necessary.
Select a labeling scheme for Dimension One and Two.
In Restrictions section, Collection Protocol and Specimen class are used when creating the smallest container that is actually holding the specimen (i.e. Box).
Review the Can Hold section to ensure the sub containers are highlighted that will be held in the container being created. (i.e. Box)
Click Submit
I f the user selected to create more than one container, the screen will refresh to allow the user to now name each container. NOTE: Be sure to review the Parent container for each of the containers about to be created.
Click Submit
Summary of all containers created is displayed

Creating containers with restrictions- This is usually done for the container that is actually holding the specimens, such as a Box

Select the Administration Tab
Select Storage Container> Add
Select the appropriate Type
In the Parent Location Details change the drop down from Site to Container (Manual)
N ext either type in the name of the parent container (NOTE: the name must be types exactly as it is OpenSpecimen) or use the map to select parent container. If using the map to select the container, the system will auto fill the name and positions.

Enter the Number of Containers that are to be created. For example, the Rack holds 24 boxes, the user will enter 24 if all 24 boxes need to be created
Review the Rows and Columns, as these fields will populate based on the Container Type that was selected. The user can edit these fields if necessary.
Select a labeling scheme for Dimension One and Two.
If the container is to hold specimens from a specific collection protocol, select the CP by clicking on the CP short title displayed in the box.
If the container is to hold a specific class, select the class by clicking on it
If the containers is to hold a specific Specimen Type complete the following
1. Leave all specimen types that are not needed highlight, then click Remove
2. Type the name of the specimen type needed in the appropriate class section, and select from the list
3. C lick Add
Click Submit
If the user selected to create more than one container, the screen will refresh to allow the user to now name each container. NOTE: Be sure to review the Parent container for each of the containers about to be created
Click Submit
Summary of all containers created is displayed

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Tags: containers in, all containers, containers, storage, creating, purpose, openspecimen