EVENT BRIEF UNIVERSITY PROGRAMS & EVENTS CONTACT COORDINATOR NAME

  DIRECTORAATGENERAAL PREVENTIE JEUGD EN SANCTIES DIRECTIE SANCTIE
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EVENT BRIEF




EVENT BRIEF

University Programs & Events



CONTACT COORDINATOR:

Name, Phone Number, Email


EVENT:

Name of event


DAY/DATE/TIME:

Timing of event


LOCATION:

Location of event


HOST:

Sponsor of the event


SPEEDTYPE

The account number charged by the various groups providing services


GUESTS:

Include an estimate of attendees


PURPOSE:

Description of the objective or purpose of the event


PARKING/ACCESS:

Include if you are using a specific voucher and list for VIP guests


INVITATIONS:

Description of type of invitation and how it will be distributed (email, US Postal Mail) RSVP Date, Online Registration


DIRECTIONAL SIGNAGE:

Include location of exterior signs and specific text to be included on the signs ( request is only for exterior signage)


AUDIO VISUAL:

Include specific requests for equipment and setup. Use MediaVision Form


SET-UP:

Basic set-up instructions


GROUNDS:

Work order No:

Include requests for debris, snow removal and/or any exterior trash removal


CUSTODIAL:

Indicate requests for garbage bins and interior trash removal


SECURITY:

Confirmation No:

Include requests for officers, time and location of event


MOVERS:

Include requests for location of times and delivery time


OUTSIDE SERVICES:

Confirmation No:

Include specific names of vendors, time of arrival and preferred access


PROMOTION:

Determine the best method of timing to advertise and promote your event



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