SOIL AND WATER CONSERVATION DISTRICT ADMINISTRATIVE POLICIES AND PROCEDURES

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The grievance procedure provides employees of the Department of Natural Resources a means to present work related grievances to management without fear of retaliation


Soil and Water Conservation District

Administrative Policies and Procedures

Chapter 1 Employee Relations

Grievance Procedures


Number: 1.02-03

Effective date


January 1, 2009

Revised




This grievance procedure provides employees of the district a means to present work related grievances to the board without fear of retaliation. This procedure is to assure that all employees work in an environment free from conditions felt to be unjust, inequitable, or a hindrance to effective work.


DEFINITIONS


Grievant: An employee of the district who files a grievance. All employees of the district are eligible to file grievances.


Mediation: A process involving an intercession from an outside party to resolve a complaint between two or more parties, resulting in an agreement.


GENERAL PROVISIONS

A grievance is an allegation by an employee of the district that certain work related events or circumstances at work are affecting conditions of employment or are having a negative impact on the employee’s ability to perform his or her job.


Grievable issues are those events or circumstances at work that have a negative impact on the employee’s ability to perform their job or are affecting a condition of employment.


All staff in the district should strive to resolve differences in a timely and informal manner.


Grievances shall be submitted in writing using the Grievance Review Request form. The grievance shall contain the alleged cause(s) for the grievance as well as the desired remedy(ies). Individuals considering filing a grievance are encouraged to read the entire procedure for assistance in understanding and using the process. Employees shall cooperate with internal investigations or investigations with the appropriate authority.


There are two options available to attempt to resolve a grievance: alternative dispute resolution involving a neutral mediator or discussion with the immediate supervisor (without a neutral mediator).


Grievant responsibility

The grievant should submit the Grievance Review Request the board within ten (10) working days of the incident.


Supervisor responsibility

Within one month of receipt of the grievance, the board representative shall schedule a meeting with the grievant to discuss the grievance and review the facts and documentation.


If a meeting is held, the board representative shall respond to the grievant within one month of the meeting.



Other provisions

A grievance will terminate if the grievant is no longer an employee of the district.


Grievances shall not become a part of any other permanent record, and will not be maintained in any personnel file, performance file, or any other outside record. Board members who maintain copies of grievances should do so in a separate (non personnel) file.


Confidentiality

Confidentiality is expected of all parties who are actual participants in the grievance proceedings. This expectation applies to the content of documents and all discussions.


Retaliation or coercion

Retaliation or coercion as a result of use of the grievance process will not be tolerated. Any employee who believes he/she is experiencing coercion or retaliation due to considering, initiating, participating or declining to participate in a grievance proceeding should immediately contact the board of supervisors.


Intentional falsification of grievances shall be grounds for disciplinary action.

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