Date

     

Centre No.

 

 

 

 

 

For the attention of:

Please reply to:

     

     

     

     

     

     

     

     

     

     

Dear

     

I confirm that I will be visiting your centre on

     

to verify the following qualification(s):

Code

Qualification Title

     

     

     

     

     

     

     

     

CHECKLIST - CENTRE PREPARATION FOR THE EXTRERNAL VERIFICATION VISIT

Prior Arrangements

A suitable room has been reserved for use by OCR External Verifier

Assessors, candidates and Internal Verifiers requested by EV have been notified of

their required attendance for the visit

Updates and feedback to OCR including any recommendations to the EV have been gathered

from relevant staff and managers

Details of all candidates for each qualification to be externally verified by this EV, together with a summary of candidates' progress and achievements have been prepared for the EV.

Meeting with Centre Co-ordinator

Details of Centre staffing structure at all relevant assessment locations/satellites for each qualification to be externally verified by this External Verifier with:

• indication of named candidates allocated to Assessors and Independent assessors

• assessors allocated to Internal Verifiers

• the accountable Internal Verifier for each qualification

• countersigning details for all unqualified assessors and Internal Verifiers

Up-to-date, relevant CVs for all staff, including plans for Continuing Professional Development

Original Assessor and Verifier certificates for new staff (since last EV visit)

Sample signature list for all Assessors and Internal Verifiers prepared and available

Copies of the last External Verifier report plus any other relevant reports/audits/inspections

Previous action point completion has been checked with evidence of completion by target date

Meeting with Internal Verifier

Procedures for initial assessment/candidate induction/assessment planning/candidate support

Sampling strategy with records of Internal Verifier activity including assessor observations and candidate interviews

Details of planned Internal Verifier activities

Feedback to assessors – action required/taken/completion details

All completed Internal Verifier and Assessor records

Notes of any action carried out, following OCR requests, since the last visit

Minutes of assessment team meetings including standardisation

Portfolio sampling

Candidate portfolios requested by the External Verifier are available, including all those claimed

through DCS; CARs are up to date in all portfolios in progress

An auditable trail of candidate achievements is accessible by the External Verifier

Roles and responsibilities of the Assessment Team including specialist subjects and/or units

Completed and signed Certification Record Forms and Forms UB99 are completed and available to the External Verifier for those candidates claiming certification at this visit

All candidate records including formative and summative assessment records have been signed by the appropriate people (including witnesses and candidates where appropriate)

If recorded professional discussion has been used appropriate equipment (eg audio/video player/computer/digital recorder) are available to enable External Verifier to listen to the discussion.

Interview Candidates (with portfolio available)

Copies of candidates’ training plans and any initial assessments

Details of candidates’ assessment plans with updates and revisions

Copies of assessment records

Scheme Code

Qualification title

Candidate Name

Assessment Location/

Satellite

Date Registered with OCR and registration no

Claim*

Primary Assessor Name

Independent Assessor/Adviser Name (if App)

Internal Verifier Name

DCS Qualifications

1065

L3 Management

Susan Banks

Hilltop Ltd.

9/9/03

082698412

23/6/01 DCS

T Sadler

S Last

V Usher

1065

L3 Management

Barbara Medstone

Hilltop Ltd.

13/10/03

012546841

Full

T Sadler

S Last

V Usher

1065

L3 Management

Robert Blaine

JFS Enterprise

3/1/04

045457896

Unit

G Blair

c/sig T Sadler

V Adler

V Usher

3435

A1 Assessor

Gail Blair

JFS Enterprise

10/12/03

087595789

WIP

V Johnson

S Last

V Usher

Non-DCS Qualifications

1803

L2 Administration

Mark Astor

JFS Enterprise

1/9/01

045879685

WIP

A Sanderson

N/A

V Usher

Scheme Code

Qualification title

Candidate Name

Assessment Location/

Satellite

Date Registered with OCR

Claim*

Primary Assessor Name

Independent Assessor/Adviser Name (if App)

Internal Verifier Name

DCS Qualifications

Scheme Code

Qualification title

Candidate Name

Assessment Location/

Satellite

Date Registered with OCR

Claim*

Primary Assessor Name

Independent Assessor/Adviser Name (if App)

Internal Verifier Name

Non-DCS Qualifications