DELETING RECORDS FROM THE ALEPH SERVER TO DELETE A

012808 PROCEDURES FOR ARCHIVING BACKING UP AND DELETING ARCHIVED
CORRECTING DELETING DEDUPLICATING AND ADDING SUBJECT HEADINGS TO SWIMS
DELETING AN OPTION MY QUESTION HAD THREE

DELETING RECORDS FROM THE ALEPH SERVER TO DELETE A
DELETING REPORTS IN PEOPLESOFT NAVIGATION IS REPORTING TOOLS –
DELETING UPPER AND LOWER FILTERS CD DRIVE NOT RECOGNISED

Deleting records

DELETING RECORDS FROM THE ALEPH SERVER TO DELETE A DELETING RECORDS FROM THE ALEPH SERVER TO DELETE A


Deleting records from the Aleph Server


To delete a record from the Aleph server is a four step process:

A. Delete the item(s)

B. Delete the Administration record

C. Delete the Holdings record

D. Delete the Bibliographic record

If only the holdings of one institution are to be removed – just steps A and C are completed


A. Delete item(s)


1. Search for title Navigation Pane / Main tab / Binoculars Icon

2. Retrieve into Cataloguing editor

3. Mouse click on Items Tab Navigation Pane / Main tab / Item Icon

4. Choose correct item and highlight, in Upper Right Pane

5. Press the “Delete” button in Upper Right Pane


DELETING RECORDS FROM THE ALEPH SERVER TO DELETE A


B. Delete Administration Record


DELETING RECORDS FROM THE ALEPH SERVER TO DELETE A


1. Return to Cataloguing Editor Navigation Pane / Main tab / Record Tab

2. Select NOV50 node from the Lower Left Pane

3. Select the Delete from server from the Edit Menu

Main Menu Bar / Edit / Delete / Delete from Server


C. Deleting Holdings Record


DELETING RECORDS FROM THE ALEPH SERVER TO DELETE A


1. Activate Holdings Record by pressing “4. HOL Tab” in Lower Right Pane Navigation Pane / Main tab / Record Tab

2. Press “Edit” Button in Lower Right Pane

3. Select the Delete from server from the Edit Menu

Main Menu Bar / Edit / Delete / Delete from Server



Delete Bibliographic Record


DELETING RECORDS FROM THE ALEPH SERVER TO DELETE A


1. Retrieve into the Cataloguing Editor Navigation Pane / Main tab / Record Tab

2. Select the Delete from server from the Edit Menu

Main Menu Bar / Edit / Delete / Delete from Server

Deleting record from Local server (hard-drive)


1. Go to “Delete New* Records” off the Cataloguing Menu

Main Menu Tab / Cataloging / Delete New* Records

2. A pop-up box will appear

3. Mouse click on “Yes”


DELETING RECORDS FROM THE ALEPH SERVER TO DELETE A



Note: All record on your hard drive that have NEW in their title will be deleted.


(If there are particular titles that continue to be needed on your hard-drive only, those records need to be re-named prior to doing this clean up routine.

Re-name by going to

Main Menu Bar / Cataloging / Open Record on Local Drive /

1. Highlight title

2. Press “Open’ Button

3. Go to “Rename on Local Drive” Main Menu Bar / Cataloging /Rename on Local Drive

4. In pop-up box rename the title [example NEW225.MRC becomes Killam0503.MRC]




Suppressing record from the OPAC only

Example: Membership records


In the Cataloguing Editor

Add a line

STA -- $a SUPPRSSED (in capital letters)



DELETING RECORDS FROM THE ALEPH SERVER TO DELETE A


Deleting when the lost/fines are being charged



In the Cataloguing Editor

Add a line

STA -- $a DELETED (in capital letters)



DELETING RECORDS FROM THE ALEPH SERVER TO DELETE A DELETING RECORDS FROM THE ALEPH SERVER TO DELETE A


Page 7 of 7

Prepared by Joan Chiasson

Dalhousie University Libraries

October 2005


DOG BYLAW AMENDMENT AMEND BYLAW 4 (13) BY DELETING
FINDING AND DELETING OR REVERSING FINANCE CHARGE QUESTION IF
HOW DOES ONE GO ABOUT CHANGINGADDINGDELETING A WIAA RULE?


Tags: aleph server, the aleph, server, deleting, records, delete, aleph