Republic of the Philippines
NATIONAL FOOD AUTHORITY
Region XI
General Santos City
REGIONAL BIDS AND AWARDS COMMITTEE
Tel. Nos. (083) 554-5242; Fax No. (083) 552-6206
Small Value Procurement No. NFA-DAC-2017-01
January 5, 2017
INVITATION TO SUBMIT QUOTATION
NOTICE IS HEREBY GIVEN that the National Food Authority-Region XI, thru its Regional Bids and Awards Committee (RBAC), intends to procure thru Small Value Procurement the Supply and Delivery of the following item for National Food Authority-Davao City Provincial Office:
Lot No. |
Item/Description/ Specification |
Qty |
Unit |
Approved Budget for the Contract (Inclusive of VAT) |
1 |
Supply, Delivery, Installation and Commissioning/ Testing of CCTV/ SECURITY CAMERA
8 Channel AH DVR 2 Terabyte Data Storage 32” LED Monitor/TV Coaxial Cables, Flatcord BNC/DC Connectors AVR 500 watts 1080 Dome Camera 1080 HD Bullet Camera |
1
1 1 1 1 1 2 6 |
set
piece piece piece box piece piece piece |
P 95,000.00 |
The Total Approved Budget for the Contract is Ninety Five Thousand Pesos Only (P 95,000.00) to be sourced from the Corporate Budget of National Food Authority. Interested suppliers shall use the attached Quotation Form. All Quotation Forms shall be submitted in a Sealed Envelope, on or before 10:00 A.M. of January 12, 2017, together with the Certified Photocopies of the following documents:
Mayor’s/Business Permit for CY 2016;
Certificate of PhilGEPs Registration;
Income Tax Return for CY 2015;
4. Omnibus Sworn Statement (Annex A).
All Quotation Forms shall be submitted to the RBAC Secretariat, 2/F National Food Authority-Regional Office XI, J. Catolico Sr. Avenue, Lagao, General Santos City. Opening of Quotations is at 10:01 A.M. of January 12, 2017.
For further inquiry, please contact Ms. Hazel G. Solis, RBAC Secretariat Head, National Food Authority-Regional Office XI, J. Catolico Sr. Avenue, Lagao, General Santos City, Tel. No. (083) 554-5242.
(SGD.) VIRGILIO B. ALERTA
Acting Assistant Regional Director/
Chairperson, NFA RBAC XI
Posting: PhilGEPS –January 5-11, 2017; NFA Website/Conspicuous Places – January 5-11, 2017
National Food Authority -Region XI Small Value Procurement No. NFA-DAC-2017-01
REQUEST FOR QUOTATION
Date: ______________
Quotation No._______
Company Name :______________________________
Address :______________________________
Tel./Fax No. :______________________________
Please quote your lowest price on the item listed below, subject to the General Terms and Conditions, and submit your quotation in a Sealed Envelope duly signed by your representative not later than 10:00 A.M. of January 12, 2017.
(SGD.) VIRGILIO B. ALERTA
Acting Assistant Regional Director/
Chairperson, NFA RBAC XI
NOTE: 1. ALL ENTRIES MUST BE TYPEWRITTEN.
2. DELIVERY PERIOD IS WITHIN 10 CALENDAR DAYS. PLACE OF DELIVERY IS NATIONAL FOOD AUTHORITY-DAVAO CITY PROVINCIAL OFFICE, STA. ANA AVENUE, AGDAO, DAVAO CITY.
3. WARRANTY SHALL BE FOR A PERIOD OF ONE YEAR FROM DATE OF ACCEPTANCE BY THE PROCURING ENTITY.
4. PRICE VALIDITY SHALL BE FOR A PERIOD OF THIRTY (30) CALENDAR DAYS.
5. BIDDERS SHALL SUBMIT ORIGINAL BROCHURES OF THE PRODUCT BEING OFFERED.
Lot No. |
Item/Description/ Specification |
Qty |
Unit |
Total Cost (Inclusive of VAT) |
1 |
Supply, Delivery, Installation and Commissioning/ Testing of CCTV/ SECURITY CAMERA
8 Channel AH DVR 2 Terabyte Data Storage 32” LED Monitor/TV Coaxial Cables, Flatcord BNC/DC Connectors AVR 500 watts 1080 Dome Camera 1080 HD Bullet Camera |
1
1 1 1 1 1 2 6 |
set
piece piece piece box piece piece piece |
|
Total Amount in words : _______________________________________________
Delivery Period : ___________________
Warranty : ____________________
Price Validity : ____________________
_______________________________
Supplier’s Name and Signature
_______________________________
Date
To be accomplished if the Supplier cannot attend the Opening of Sealed Offers.
WAIVER
I hereby waive my right to be present and/or witness the Opening of Sealed Offers to be undertaken by the procuring entity at the place and time mentioned in the Invitation to Submit Quotations.
________________________________
Supplier’s Name and Signature
National Food Authority -Region XI Small Value Procurement No. NFA-DAC-2017-01
T E R M S A N D C O N D I T I O N S
ALL PRICES QUOTED HEREIN ARE VALID, BINDING AND EFFECTIVE AT LEAST WITHIN THIRTY (30) CALENDAR DAYS FROM DATE OF QUOTATION.
AWARDEE shall be responsible for the source(s) of his supplies/materials/equipment, shall make deliveries in accordance with the schedule, quality and specifications of the award and purchase order. Failure by the AWARDEE to comply with the same shall be ground for cancellation of the award and purchase order issued to the AWARDEE and for re-awarding the item(s) to the ALTERNATE AWARDEE.
AWARDEE shall pick up purchase order(s) issued in his favor within three (3) days after receipt of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the AWARDEE. Thereafter, if the purchase order(s) remain unclaimed, the said purchase order(s) shall be sent by messengerial service to the AWARDEE at the latter’s expense. To avoid delay in the delivery of the requesting agency’s requirement, all DEFAULTING AWARDEES shall be precluded from proposing or submitting a substitute sample.
Subject to the provisions of the preceding paragraph, where AWARDEE has accepted a purchase order but fails to deliver the required product(s) within the time called for in the same order, he shall be extended a maximum of fifteen (15) calendar days under liquidated damages to make good his delivery. Thereafter if AWARDEE has not completed delivery within the extended period, the subject purchase order shall be cancelled and the award for the undelivered balance shall be withdrawn from that AWARDEE. The Procurement Service shall then purchase the required item(s) from such other source(s) as it may determine, with the difference in price to be charged against the DEFAULTING AWARDEE. Refusal by the DEFAULTING AWARDEE to shoulder the price difference shall be ground for his disqualification from future bids of the same or all items, without prejudice to the imposition of other sanctions as prescribed under RA 9184 and its Revised IRR.
All deliveries by suppliers shall be subject to inspection and acceptance by the National Food Authority. All necessary laboratory tests undertaken by the National Food Authority on item(s) shall be for the account of the Supplier.
Rejected deliveries shall be construed as non-delivery of product(s)/item(s) so ordered and shall be subject to liquidated damages, subject to the terms and conditions prescribed under paragraph 4 hereof.
Supplier shall guarantee his deliveries to be free from defects. Any defective item(s)/product(s), therefore that may be discovered by the National Food Authority within three (3) months after acceptance of the same, shall be replaced by the Supplier within seven (7) calendar days upon receipt of a written notice to that affect.
A penalty of one-tenth of one percent (0.001) of the total value of the product(s)/goods purchased shall be deducted for each day of delay in the delivery of the product(s)/goods ordered.
All duties, excise and other taxes and revenue charges, if any, shall be for the supplier’s account.
As a pre-condition to payment, IMPORTATION DOCUMENTS specifically showing the condition and serial numbers of the imported equipment purchased should be submitted by the supplier to the National Food Authority Regional Office XI.
All transactions are subject to withholding of creditable Value Added Tax (VAT) per Revenue Regulation No. 10-93.
CONFORME:
__________________________________ Supplier’s Name and Signature
__________________________________
Name of Firm
__________________________________
Address
Page
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