COLLECTION MANAGEMENT POLICY FOR SPANISH AND LATIN AMERICAN

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Collection Management Policy for Spanish

Collection Management Policy for Spanish and Latin American

Section 1 Purpose and description

Section 2 Acquisition priorities and decisions

Section 3 Retention and preservation policy

Collection Management Policy review procedures and dates

Purpose and description of the collection

Purpose

The main purpose of the Spanish and Latin American collections is to support the teaching and research interests of members of the Department. The material collected may also support other programmes within UCL, particularly in the areas of cultural studies and film.

Readership and access

The main readership is the staff and students of the Department of Spanish and Latin American Studies. Some parts of the collection will be of interest to students following other courses in UCL.

Description and holdings

The Spanish language collections at UCL include items from Spain and Latin America. There are also collections of Portuguese (including Brazilian Portuguese) and Catalan material, the vast majority of which is currently held in store. At present Portuguese or Catalan material is rarely purchased. The main Portuguese language collection within the University of London is at King’s College.

Periodical subscriptions, currently fourteen titles, are included in the Romance Periodicals sequence, shelved alphabetically by title along the North Corridor.

Monographs are held in two rooms, one either side of the North Corridor. It is no longer possible to keep the two parts of the collection, Iberian and Latin American, in separate rooms as the growth of the Iberian collection has meant that the end of the sequence has been moved across to occupy two cases in the Latin American room. To make the best use of space available large items are shelved together at the end of the sequence in the Latin American room.

Because of severely restricted space it is generally only possible to keep material supporting current teaching programmes and staff interests on open access. Other material is relegated to store.

1.4 Relationship with other UCL collections

Material of interest to students following courses in the Department is acquired or shelved in several other collections within UCL: Art and History of Art (where material, including Spanish language material, relating to film is shelved; Literature; Geography; History; Latin American History.

Relationship with collections outside UCL

Students are able to use material in the University Library, Birkbeck College Library and the Library of the Institute of Latin American Studies, all within a short distance of UCL.

Acquisition

2.1 Responsibility for selection

Responsibility for selection lies with the subject librarian who acquires material on the recommendation of the teaching staff and in response to reading lists. Suggestions from readers are welcome and will be considered within the framework of the Collection Management Policy and according to funds available.

Subjects collected

The acquisition policy supports the current teaching programmes in the Department and the research interests of the Department staff. The emphasis is on the literature of the Golden Age and of the nineteenth, twentieth and twenty-first centuries. The bulk of the Latin American collection is twentieth century. Material from the middle ages and the eighteenth century is rarely acquired and other Colleges have collections in these areas. UCL holdings from these periods are currently in store. The Department has an interest in the work of women writers and in Spanish and Latin American film and cultural studies. There is a collection of videocassettes and DVDs to support the teaching of film studies. There is a small collection of language material consisting chiefly of reference grammars and a selection of dictionaries.

2.3 Priorities

It is a matter of priority to collect items recommended to students by the teaching staff. Much other material is selected by members of the Department staff from catalogues, reviews, etc. Recommended background reading material for the students is purchased but sometimes shelved in other areas of the Library, such as Art or History. The students of UCL are fortunate to have the wide collections of other libraries conveniently close and the acquisitions policy at UCL is developed in this context.

Level

Material is routinely collected at undergraduate and taught postgraduate level. Other material is collected as funds allow.

Language

The main language of the collection is Spanish, with some material (currently mostly in store) in Catalan and Portuguese. A substantial amount of criticism and of material in the areas of film and cultural studies is collected in English. Straight English translations of Spanish texts are generally shelved in the Literature collection.

2.6 Format and medium

Material is collected in print and on videocassette and DVD.

Collaborative collecting agreements with other libraries

There is currently no collaborative agreement in place.

2.8 Multiple copies

Multiple copies of core texts, videocassettes and other items are acquired at the request of the Department as funds allow.

2.9 Donations

Donations are accepted only according to the criteria of the Library Services Donations Policy. Only material consistent with the current collection is accepted as a rule, and that only if in good condition. Duplicates of items already held will be accepted only if there is high demand for the item. The Library reserves the right to deal with any donated material in the way it deems most appropriate, including disposal of items no longer required or in poor condition.

Exchange and deposit arrangements

There are no exchange and deposit arrangements currently in place.

Retention and preservation policy

Review of collection

An annual review of the collection will normally be carried out to apply the policies set out below.

Open access material

It is desirable that all material relevant to programmes currently taught in the Department, including background reading material where possible, should be available on open access. Material which proves to be little used may need to be removed from open access in order to accommodate material in higher demand. Damaged or fragile items which cannot be replaced will be removed from open access and held separately for reference use.

Relegation to store

Material is relegated to store at the discretion of the subject librarian. Relegation will take place to alleviate pressure on shelf space or to reflect changes in the teaching programmes of the Department. The least used material will be relegated first.

Retention and disposal

Those items, such as grammars and dictionaries which are published in updated editions, will be disposed of unless they are of historical interest. Material in poor condition will be replaced if possible. Other material will be retained. Normally only one copy of any material relegated to store will be retained.

Preservation

The preservation of material in the collection is covered by the Preservation Policy for Library Services.

Collection Management Policy review procedures and dates

The policy will be reviewed and approved periodically by the Spanish and Latin American Studies Departmental Library Committee.

Last review date: 2003

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