INNOVATION PARTNERSHIP PROGRAMME APPLICATION FORM FOR EXCEPTIONAL BUDGET EXTENSION

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APPLICATION FORM

INNOVATION PARTNERSHIP PROGRAMME

Application form for EXCEPTIONAL BUDGET EXTENSION Funding

DUE TO COVID-19 EMERGENCY

Introduction:

The EI Covid-19 budget extension funding for Innovation Partnerships is an additional payment which may be awarded in exceptional cases to existing Innovation Partnership projects, where tasks of some work packages were interrupted due to the closure of laboratories, essential facilities and/or services.

This application form is to be completed by the Principal Investigator. A decision will be made by Enterprise Ireland’s Industrial Research and Commercialisation Committee (IRCC) or by EI’s Line Management Delegation Process, depending on the size of the approval amount.

Please note that:

Only projects within three calendar months from its end date or in exceptional circumstances can apply.
Only Covid-19 related justifications will be considered.
All cost saving efforts should have been considered to bring the project to completion before applying for this cost extension, e.g. by cutting non-essential activities or moving budget between cost categories under the existing total budget package.
If a cost extension on pay is requested, the Institution must provide a declaration that the relevant personnel were not deployed to undertake other tasks during the time originally allocated to the Innovation Partnership project throughout the impacted period.
Additional company contribution (cash or in-kind) is required to maintain the overall Enterprise Ireland funding rate at the same percentage as originally approved.

Advice and assistance to complete this report is available to you from:

Innovation Partnership Programme Team

Lawrence Lee Tel: 01 7272232 Email:[email protected]

Eileen McGoldrick Tel: 01 7272733 Email:[email protected]

Two versions (MS Word and a scanned version with signatures) of this application must be submitted electronically to:

ipp@enterprise‐ireland.com

INNOVATION PARTNERSHIP PROGRAMME APPLICATION FORM FOR EXCEPTIONAL BUDGET EXTENSION

The Enterprise Ireland Innovation Partnership Programme is co-funded by the European Regional Development Fund (ERDF) under Ireland’s European Structural and Investment Funds Programmes 2014-2020.

Section 1: Project Details

EI Project Code:
Project title:
Designated Institution:
College Name
Principle Investigator
Principle Investigator Tel
Principle Investigator e-mail
Consortium Lead Company:
Company Name
Contact
Contact’s Position
Contact’s Telephone
Contact’s email

Other Consortium Partners
Contact Name	Institution / Company	Telephone

Please read and sign below

I/We confirm that:

a) I/We confirm that the personnel listed in Section 3 were not deployed to undertake other tasks during the time originally allocated to the Innovation Partnership project throughout the impact period.

b) I/We have complied with our own data protection obligations in respect of the personal data that I/we supply to Enterprise Ireland and that I/we am/are entitled to disclose such personal data to Enterprise Ireland;

Principal Investigator Signature:

Name:

Date:

Institution Signature:

Name:

Office:

Date:

Section 2: Summary of the Request Budget Extension

Covid-19 interruption
Date project work interrupted
Date project work re-started
New expected project completion date*
Confirm Deliverables on track before interruption

*PAF, Project Alteration Form to be completed in due course to extend the duration of the original project.

Summarise the Covid19-related interruption and reasons for extending the project budget

Use bullet points

Please indicate what actions have been taken to offset additional costs incurred as a consequence of the interruption to the project. For example, could the interrupted tasks (or some of) be funded by moving budget between cost categories under the existing total budget package.

Use bullet points

Detail proposed alterations to funding here:

Budget Category (Enterprise Ireland)	Original EI Grant Allocation (see Contract)	Current Project Budget				Proposed Project Budget
		Current EI Grant Allocation	Current Company Contribution		Total	Proposed EI Grant Allocation	Proposed Company Contribution^¹		Total
			Cash	In-Kind			Cash	In-Kind
Pay
Capital (Equipment)
Materials
Travel (Domestic)
Travel (Overseas)
Subcontract
Other Non-Pay
Total	€0.00	€0.00	€0.00	€0.00	€0.00	€0.00	€0.00	€0.00	€0.00
Percentage		%	%	%	100%	%	%	%	100%

Use the following table to detail alterations to the payment schedule:
Payment Schedule	Proposed Date
Payment 1/ Project Start Date	No Change to Start Date is Permitted
Payment 2 / 1st Interim Report
Payment 3/ 2nd Interim Report
Payment 4/ Final Report/ End Date

Section 3: Research Cost addendum

Detail additional costs request (difference between Proposed Project Cost and Current Project Cost in the previous table)

SUMMARY OF COSTINGS
Cost Category	Enterprise Ireland/ Institution Contribution €	Company Contribution €		Total Cost €
		Cash	In-kind
Pay
Capital (Equipment)
Materials
Travel (Domestic)
Travel (International)
Sub-Contract Costs
Other Non-pay Costs
TOTAL

Funding conditions:

1. Pension Costs: Where Non-core funded research and related project posts are employed on NEW fixed term or fixed purpose contracts and can be vouched as members of a Public Service Pension Scheme Enterprise Ireland shall pay to the designated institution employer Pension contribution of up to 20% of Gross Salary.

All payments are subject to compliance by the Designated Institution with the terms and conditions of the Grant Agreement and the Employment Control Framework for the Higher Education Sector 2011 – 2014 published by the Higher Education Authority of Ireland. Budget provision must be made in the application and Grant agreement.

2. Consultancy Costs: National/EU Procurement Guidelines must be followed at all times when purchasing goods or services. The terms of reference for business consultancy, technical consultancy and clinical trials must be agreed in advance with the Technology Transfer Office or equivalent and Enterprise Ireland. A supplier must not be named until the procurement process is complete. In the unlikely event that a sole supplier is selected it must be vouched with evidence and the completion of a sole supplier form.

3. Travel outside the EU: Travel outside the EU must be agreed 2 months in advance of the intended travel date by completion of the relevant section of the “Project alteration Form” that can be downloaded from http://www.enterprise-ireland.com/en/Process/Higher-Education-Institutes/

Financial Details:

Detail cost addendum for each cost category excluding company in-kind contribution (EI contribution + Company cash contribution)

Personnel

Name/ Role	Degree	Annual Salary	IUA Scale	ePRSI 11.05%	ePension 20%	FTE (Months)	Total Cost €



						Total

Justification:

Non-pay: Equipment

Description of Equipment Item		€


	Total

Justification:

Non-pay: Materials

Description of Material Item		€


	Total

Justification:

Non-pay: Travel (Domestic)

College Travel to Key Events (Domestic)		€


	Total

Justification:

College Travel to Key Events (International)		€


	Total

Justification:

Non-pay: Subcontract

Detail any costs relating to sub-contracting, consultancy etc.		€


	Total

Justification:

Non-pay: Other

Detail Other costs		€


	Total

Justification:

Note: A detailed receipt system is required to vouch recharges. It should address usage (date, time and duration), relevance (project work package and task completed), and sign-off (researcher and project supervisor). Un-vouched expenditure will be classified as Overhead

NOTE expenditure will only be reimbursed where national procurement guidelines and ERDF publicity guidelines are followed. Using project funding for company branding, promotion or setup is prohibited.

Note* signifies 3 quotes are required (Total is likely to be ≥€5K and ≤€25K)

Note** signifies an eTender is required (Total is likely to be ≥€25K and ≤€221K)

Note*** signifies an EU Tender is required (Total is likely to be ≥€221K)

Note**** ERDF and EI funding must be acknowledged on all project publicity material
(e.g. Video, posters, publications, etc.)

Total Cost addendum (EI + Company Cash)

Section 4: Company In-Kind Contribution Addendum

Personnel
Job Title	Justification	Full Time Equivalent (Months)	In-Kind Cost (€)




Total			€

Capital
Equipment Name	Justification	Quantity & Unit of Measure	In Kind Cost (€)




Total			€

Materials
Describe	Justification	Quantity & Unit of Measure	In Kind Cost (€)




Total			€

Section 5: Addendum to detailed Description of Work Plan

Task Identifier Work Package 1:

Task Title:
Task Owner:
Task Team Members [% of time on task]:

Task Objective:

Describe in detail how the task will be completed:

Duration:

Section 6: Company Commitment

For Completion by all company partner(s) Copy the template below for each company partners.
Will you confirm that the company partner is committed to all existing outstanding cash and in-kind contributions to the project if any?	YES/NO
If not, please explain

Are you supportive of the new budget addendum request?	YES/NO
If not, please explain

Are you supportive of the new project plan and deliverables proposed?	YES/NO
If not, please explain

Is the company committed to pay the additional contribution (cash and/or in-kind) as stated in Section 2 of this application form?^²	YES/NO
If not, please explain

Company Representative Signature : Date: Name: Company Name: Position in Company: Telephone: Email:

Notes:

ERDF Co-Funding

This project is co funded by the European Union through the European Regional Development Fund. It is an explicit requirement of participation in the Innovation Partnership Programme that College authorities, Finance Officers and all Principal Investigators undertake to comply fully with ERDF Publicity, Audit and Reporting requirements as will be specified by Enterprise Ireland and/or its agents. Please ensure that Enterprise Ireland and the European Union are given acknowledgement for their support in all reports; Publications derived from the Project and with respect to EU acknowledgement ensure that it is in accordance with the requirements detailed in the Common Provisions Regulation 1303/2013 (Article 115) and Annex XII of the Common Provisions Regulation as amended.

Ensure that any publicity display material supplied be placed in a prominent position appropriate to the location of the research activity.

Correspondence /Assistance

Submission to:

Innovation Partnership Programme ipp@enterprise‐ireland.com

General Enquiries to:

Lawrence Lee

Tel: 01 7272232

[email protected]

Eileen McGoldrick

Tel: 01 7272733

[email protected]

Michael Treacy

Tel: 01 7272740

[email protected]

INNOVATION PARTNERSHIP PROGRAMME APPLICATION FORM FOR EXCEPTIONAL BUDGET EXTENSION

The Enterprise Ireland Innovation Partnership Programme is co-funded by the European Regional Development Fund (ERDF) under Ireland’s European Structural and Investment Funds Programmes

2014-2020.

FOR OFFICE USE ONLY

Enterprise Ireland Evaluation Checklist

Project Code	IP-20XX-XXX
Principal Investigator
Institution
Consortium Lead Company
Other company partners

Decision Criteria for award of Funding		Comments
Project is in its final 3 months of its original end date	YES/ NO
Requested budget extension is caused by Covid-19 interruption	YES/NO
All other cost saving measures have been exhausted	YES/NO
RPO has confirmed that the researchers were not deployed to undertake other tasks during the time originally allocated to the Innovation Partnership project throughout the impact period	YES/NO
Company partner(s) is (are) committed to all outstanding company cash and in-kind contributions if any.	YES/NO
Researchers were not deployed to undertake other tasks during the time originally allocated to the Innovation Partnership project during interrupted period.	YES/NO
Acceptable new project works have been proposed to justify the new cost	YES/NO
Project progress was on track before Covid-19 interruption	YES/NO
The company is supportive of the cost extension	YES/NO
The company is supportive of the new project plan and deliverables	YES/NO
Company partner(s) is (are) committed to pay additional contribution (which can be in-kind)	YES/NO	Additional cash contribution: € Additional In-kind contribution: €
	YES/NO	Comments
Justification accepted for costs requested	YES/NO
Time and budget request accepted	YES/NO	New completion date:
Time and budget request accepted	YES/NO	Covid-19 funding recommended: €

Date Received: ___________________

Cleared By: ___________________

Approval Recommended No Yes

1 For the additional part of the proposed budget, a company contribution of 100% in-kind is acceptable.

2 The company will be required to forego their right to access the project Intellectual Property and the option to negotiate a license to use the Project IP if they do not pay the additional cash/in-kind company contribution to the project arising from the new budget extension request.

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