RESPONDING TO EMERGENCIES WHILE ABROAD PLEASE SHARE THIS INFORMATION

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Responding to Emergencies while Abroad

Responding to Emergencies while Abroad

Please share this information with parents and others who will be concerned with your safety, and carry a copy of this abroad with you.

"Many crises affecting U.S. students overseas arise from lack of preparation, misbehavior, or carelessness. Other problems occur when students are victimized by social, political, or natural circumstances beyond their control. In an ideal world in which students did not act as students sometimes do—forgetting or disregarding warnings, believing in their own invulnerability, and naively assuming that American norms are universal—many such crises would be preventable" [Hoffa, W.W., Burak, P., & Smithee, M.B. "Crisis management in a cross-cultural setting." International Educator 8.3 (Summer 1999): 14-21].

The following information is intended to help you prevent crises and to help you respond to crises if they occur.

What is an emergency?

For our purposes, an emergency is any circumstance that poses a genuine risk to, or that has already disturbed the safety and welfare of, students abroad. Emergencies may include the following types of events and incidents:

Travel accidents
Robbery
Physical assault, sexual assault or rape
Disappearance or kidnapping of a student
Serious illness, physical or emotional
Significant accident and/or injury
Hospitalization for any reason
Terrorist threat or attack
Local political crisis that could affect students' safety or well being
Arrest or questioning by the police or other security forces
Any legal action (lawsuit, deposition, trial, etc.) involving a student
Weather-related events (earthquakes, floods, tornadoes, hurricanes)

Procedures you must follow before and during your study abroad:

Register yourself at the U. S. Department of State Registration website (https://travelregistration.state.gov/ibrs/home.asp) This is a new Longwood requirement; registration at this website takes the place of registering at the US Embassy while abroad, and will ensure that you can be located and assisted in an emergency situation. You will need you passport and emergency contact information in order to complete the online registration form.
Give the Office of International Affairs all emergency contact information for you while you are abroad, and for any host country contacts such as the director of your program abroad, etc. You should also make a list of all emergency contact information to carry with you.
Keep a low profile while abroad. You should not act in ways that call attention to yourself or to you nationality. Do not wear clothing with US flags or logos. Do not be drunk in public.
Report suspicious activities, events, mail, etc., to the director of your program abroad.

In an emergency, your first responsibility is to ensure your own safety. Do whatever is necessary to assure this, whether this means obtaining prompt and appropriate medical attention, getting help from your program director abroad, U.S. Embassy intervention or police protection.
When you have done all that you reasonably can to assure your own well-being, including informing and enlisting the support of your program abroad and the US consulate or embassy, contact the Office of International Affairs and brief the Director or his/her representative about the situation. If you can't reach the Director at the office or at home, call the Longwood University Campus Police at (434-395-2091) if the situation warrants it. During an on-going crisis, keep the Director informed on a regular basis, through telephone, fax or e-mail messages, about the evolution of the crisis, until it passes. During a political crisis or some other emergency during which foreigners in general or U.S. citizen in general may be at risk, keep a low profile; avoid behavior that could call attention to yourself; avoid demonstrations or situations where you could be in danger; avoid locales where Americans are known to congregate; avoid using luggage tags and wearing clothes that would label you as Americans.
If there is a continuing risk to the welfare of students (during a terrorist threat, for example), ask the appropriate Embassy or Consulate Officer to advise you on a regular basis about the evolution of the crisis, and about how the students should respond. Note: if the Embassy advises you to notify local police, do so and follow any procedures they may require as well.
Depending on the severity of the crisis and after consultation with you, the embassy and appropriate individuals on site, the Office of International Affairs may fax or e-mail you a description of the course of action that you and any fellow Longwood students will need to follow. All program participants will be required to sign a statement acknowledging that they have received, read and understood the response plan. The signed acknowledgments must then be faxed back to the Office of International Affairs.

In the event of a significant crisis, the option of returning to the U.S. will be considered and necessary preparations and arrangements will be made. Keep in mind that a decision to bring students home has a variety of potential logistical, legal, social and financial ramifications.

If your study abroad is interrupted by a crisis:

It is highly unlikely that participants would need to be evacuated from a site abroad. Of the hundreds of U.S. institutions operating programs abroad when Iraq was invaded, only a handful concluded that events indicated that they should bring their students home. The Office of International Affairs, however, would bring students home if a situation caused a high degree of risk to participants. In this unlikely event, you and the Director of International Affairs, in consultation with the U.S. Embassy and State Department, as well as appropriate individuals on the home campus, would develop an evacuation plan in as much detail as possible. We would work closely together throughout the process to bring you home. Things to consider:

Refunds of program fees paid to Longwood University will be prorated and may be limited by non-recoverable contractual obligations.
Refund of tuition fees paid to Longwood will depend on how much academic credit the student in the program will still be able to receive for work already completed or to be completed through alternative arrangements. The Office of International Affairs will attempt as far as possible to arrange with faculty and departments suitable alternatives to completing planned academic work for credit.

If you choose to withdraw from a program that has not been canceled:

If Longwood University does not cancel a program but a student chooses to withdraw from a program due to safety and security concerns or any other reason, the standard withdrawal fee policies will apply.

The Longwood University Office of International Affairs sincerely wishes you a memorable and profitable experience abroad. We will look forward to hearing from you regularly while you are abroad. Keep in touch!

Longwood University Contact Information

Dr. Lily Anne Goetz, Director of International Affairs

Office phones: (434) 395-2158 and (434) 395-2172

Fax: (434) 395-2141

e-mail: [email protected]

Home phone (for emergencies only): (434) 315-0352

Cell phone (not always in use): (434) 607-1395

Campus Police: (434) 395-2091

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CIGCON1 LSCB PROCESS RESPONDING TO CASES THAT MAY WARRANT

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