Raw Material & Packaging Labeling, Documentation, Packaging and Certificate of Analysis Requirements
It is the policy of PPG to provide products and services to our customers that fully meet their requirements, on time, every time. You, our supplier, play a key role in contributing to our success in fulfilling our responsibilities to our customers. It is imperative that raw materials and packaging supplies delivered to our production locations be labeled, packaged, palletized and documented exactly to the requirements we have established.
The purpose of this brochure is to communicate our requirements to our suppliers. PPG will accept only materials that conform to these requirements.
Adherence to these requirements will reduce the chance of errors in manufacturing and subsequent costs associated with such errors. This will benefit both PPG and our suppliers.
DEFINITIONS:
Labeling: Refers to both marking and imprinted labels. Information on imprinted labels need not be duplicated with marking.
CHAMP Code: These are Codes to Help Avoid Mistakes in Production (CHAMP) that are used to clearly identify materials. Examples are ALW-632 and PT-75-2308. CHAMP Codes can be obtained from plant Raw Material Coordinators or Corporate Purchasing. Within PPG Coatings & Resin plants, the CHAMP Code is used to determine the identity of the material. Therefore, its accuracy, legibility and consistency are essential to the manufacture of our products and safety of our people.
Safety and Health Index System (SHIS): PPG’s SHIS utilizes three number indexes of hazard ratings: health, flammability, and reactivity. A fourth index indicates the personal protective equipment that is to be worn when handling the material to protect the body from chemical exposure. Examples are 1000A and 4*00E. An asterisk beside any health rating of 3 or 4 indicates the presence of a chronic health hazard, in addition to possible acute hazards. PPG’s SHIS Code may or may not agree with the manufacturer’s hazard rating, but must be used. The HMIS Code is not an acceptable substitute.
L
PPG has two labeling requirements for all materials (except new empty packaging). The first is for a three-colored SHIS label. SHIS Labels can be printed by you to our specification or purchased from a third party. SHIS labels contain the CHAMP Code, SHIS Code and material description.
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SHIS/NPCA Combination Label in place of the two individual labels noted above is also approved for use. Upon request, PPG can supply a combination label template for use with Bartender label software by Seagull Scientific and a data template to simplify the creation of a PPG-compliant SHIS/NPCA Label. Suppliers would procure the label stock, printer and software. The simplest method of label generation using the combination system is to use three color label stock, a laser printer and the Bartender software, although several suppliers have developed their own combination compliance
labels which meet the PPG SHIS/NPCA requirements. The combination label should reduce your labeling costs and reduce the labor expense of printing and applying the PPG-required identification labels.
Label stock for both the NPCA Bar Code Label and the combination SHIS/NPCA label is available from several third party suppliers. Contact your PPG purchasing agent for more information.
Details on the number of labels required and the exact placement are described within this brochure.
D
New drums over 100L meeting a UN Package Specification must have the appropriate UN Specification Marking permanently embossed on the bottom and durably marked on the side near the bottom with a minimum of 0.5inch (12mm) size letters.
Empty Cartons, Pails and Cans: A placard (minimum 8” x 10”) securely attached to two adjacent sides of the stack marked with:
PPG MT code
Standard description
Date of manufacture
Supplier’s lot number (prefaced “LOT”)
Manufacturer or distributor name
S mall Containers (5gallon, 20L, or less):
Place SHIS/NPCA Label on the body of the container
Put handle on 5 gallon container
Unless local approval has been granted, 40 pound net maximum
Any thin mil plastic packaging materials must comply with the anti-stat requirements described in this brochure. (“General Packaging Requirements” item #9).
Boxed Packages:
Place SHIS/NPCA label on two adjacent sides of external shipping containers.
Place SHIS/NPCA label or mark same information on all internal bags or containers.
Any thin mil plastic packaging materials must comply with the anti-stat requirements described in this brochure (“General Packaging Requirements” item #9).
Drums:
P lace SHIS/NPCA label on both top and side of the drum. The label on the top of the drum is to be centered and perpendicular to the major bung. The label on the side must be below the first rolling hoop and perpendicular in reference to the top major bung.
Unless local approval has been granted, 500 pound gross maximum
Unless local approval has been granted, no reconditioned drums
Fiber drums, at a minimum, must have a two inch striker plate
FM approved pressure-relieving nylon bungs (refer to p. 7 of this brochure)
Plastic drum bung covers, only
Drums must have two bungs: one for venting during dispensing, and one for pressure relief in case of fire
Any thin mil plastic packaging materials must comply with the anti-stat requirements described in this brochure (“General Packaging Requirements” item #9).
B
Bags cannot hang over the edge of the pallet.
Unless plant specific approval has been granted, 50 pound gross maximum per bag
Apply SHIS/NPCA label or mark on the side of each bag:
PPG CHAMP Code
PPG SHIS (Prefaced “SHIS”)
Material description
Lot number (Prefaced “Lot”)
Net weight according to local convention
If each bag is not labeled, place SHIS/NPCA Label on two adjacent sides of the pallet, near the bottom under the shrink wrap for both full and partial pallets.
All codes must be in contrasting color, a legible size, and not in conflict with any other markings on the bag.
Mixed goods are to be clearly separated (e.g., using a cardboard layer)
Pallets containing mixed goods must clearly display all relevant labels and be marked as mixed goods
Any thin mil plastic packaging materials must comply with the anti-stat requirements described in this brochure (“General Packaging Requirements” item #9).
Totes and Semi Bulk Containers:
Place SHIS/NPCA label on two adjacent sides of the container. Check adhesion; mechanically fasten or use transparent pouch.
No changes to original design specifications without local approval.
Only FIBC of Type D as defined in clause 7.2.6.8.4 of the CENELEC Code of Practice CLC/TR 50404: 2003 shall be used. In order to satisfy the requirements of this clause, FIBC Type D must be qualified as safe by demonstrating that no incendive discharges will occur. Qualification of safety shall be achieved by completing the test procedures specified in clauses 7.1 and 7.2 of the International Standard IEC 61340-4-4* and by meeting the performance requirements specified in clauses 5.1 and 5.2. In summary the requirements are:
Breakdown voltage < 6 kV (clause 5.1);
No ignitions of gas mixture with minimum ignition energy of 0.14 mJ when submitted to a charging rate of 3 µA at both low and ambient humidity (clause 5.2).
*At the time of writing IEC 61340-4-4 has not been published. It is available as a Committee Draft for Voting (CDV) dated June 4th, 2004. The anticipated publication date is mid-2005.
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Tag all valves and dome with weather proof SHIS/ NPCA label or show:
PPG CHAMP Code
PPG SHIS (Prefaced “SHIS”)
Material description
Lot number (Prefaced “LOT”)
PPG Purchase order number (prefaced “PO”)
A tamper-evident seal is required at the hatch and valve.
List previous contents. For solvent loads, list previous two contents carried in the particular tankwagon.
Tank wagon seals must have a unique number indicated on the tag and corresponding paperwork
Packaging must comply with applicable federal/ regional regulations (e.g., DOT, Transport Canada, etc.) for hazardous materials along with appropriate markings and labeling.
Packaging other than that described in this brochure (e.g., keg, short drum, etc.) requires local plant approval.
The color of the marking and/or labels must be sufficiently different than the base/ background color of the container to assure clarity of the labeling information.
Extraneous information on labels is discouraged. Internal codes, advertisements, slogans and other unnecessary information should be minimized and placed as far as possible from the label information required by PPG.
Containers shall be secured in a manner to guarantee the integrity of the palletized unit. Container labels should face outward when palletized.
Pallets are to be a maximum of 48 inches by 48 inches, in good condition, and able to support the raw materials which are being transported.
Material in any container shall not deviate from the weight shown on the container’s label by more than one percent (1%) if the labeled net weight is sixty (60) pounds or less, or by more than one-half of one percent (0.5%) if the labeled net weight is greater than sixty (60) pounds. In any case, the average of all containers should be no less than the net weight.
The material’s date of manufacture must be stenciled on the package and shown on the COA.
All plastic packaging materials (e.g., liners, shrink wrap, etc.) must meet the following requirements:
Anti-stat materials shall pass one of the following specifications at 20% RH, 23 0C:
Surface resistivity less than 1 x 1011 ohms/square,
or
Federal Test Method Standard 101-C: Charge decay from 5 kV to 500 volts in less than 0.5 seconds.
Local plant Raw Material Coordinators of Zone and Corporate Purchasing can provide guidance as required.
Shipping documentation must contain:
PPG CHAMP Code
Material description
Lot number (Prefaced “LOT”)
Purchase order number (identified as PPG PO)
Net fill weight for each code/size (gross – tare = net)
Number of containers of each lot number
Supplier must supply packing list with each shipment attached to the top of the container and all documents must agree with the actual shipment.
For additional information, contact PPG Corporate Purchasing.
CERTIFICATE OF ANALYSIS REQUIREMENTS:
The Certificate of Analysis is the means by which PPG assures that raw materials are received within the mutually agreed-upon specifications established between PPG and its suppliers. A complete and accurate COA must be sent by email (preferred) or fax to the receiving plant’s Raw Material QA Technician, at least 24 hours prior to the receipt of a material in order to enter the results into our system and resolve any issues before the material arrives.
COA Information Requirements:
Specific Material Lot Number.
PPG Code Clearly Identified
Material’s Date of Manufacture
Manufacturer’s Name and Location
Supplier’s Name and Location if different from that of Manufacturer
Tested Properties and Method, Agreed Upon Specifications (minimum and maximum), and Actual Analysis Results with unit of measure.
Approval Date, and Name and Telephone Number of Responsible Associate
PPG Purchase Order Number
Purchased containers should require a certificate of analysis
Certificate that any thin mil plastic used meets the surface resistivity requirements outlined in the “General Packaging Requirements” item #9.
OTHER INFORMATION:
1. FM Global Approved Bungs: The bungs listed below are approved by FM Global to be "relieving style bungs" (in the event of fire).
Rieke
PPN-61 Nylon
PPN-71 Nylon
Tri-Sure
2320062_ _ (last two digits specify gasket) Nylon
2320059_ _ (last two digits specify gasket) Polypropylene
2320057_ _ (last two digits specify gasket) Hi Density Polyethylene
The requirements in this brochure are in addition to those necessary to comply with government rules and regulations.
No changes will be made to previously agreed to packaging specifications without facility approval.
Version 9/01/05
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