RAW MATERIAL & PACKAGING LABELING DOCUMENTATION PACKAGING AND CERTIFICATE

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BHARAT PETROLEUM CORPORATION LTD MATERIALS DEPARTMENT SOUTHERN REGIONAL

Raw Material & Packaging Labeling, Documentation and Certificate of Analysis Requirements

Raw Material & Packaging Labeling, Documentation, Packaging and Certificate of Analysis Requirements

It is the policy of PPG to provide products and services to our customers that fully meet their requirements, on time, every time. You, our supplier, play a key role in contributing to our success in fulfilling our responsibilities to our customers. It is imperative that raw materials and packaging supplies delivered to our production locations be labeled, packaged, palletized and documented exactly to the requirements we have established.


The purpose of this brochure is to communicate our requirements to our suppliers. PPG will accept only materials that conform to these requirements.


Adherence to these requirements will reduce the chance of errors in manufacturing and subsequent costs associated with such errors. This will benefit both PPG and our suppliers.


DEFINITIONS:

Labeling: Refers to both marking and imprinted labels. Information on imprinted labels need not be duplicated with marking.


CHAMP Code: These are Codes to Help Avoid Mistakes in Production (CHAMP) that are used to clearly identify materials. Examples are ALW-632 and PT-75-2308. CHAMP Codes can be obtained from plant Raw Material Coordinators or Corporate Purchasing. Within PPG Coatings & Resin plants, the CHAMP Code is used to determine the identity of the material. Therefore, its accuracy, legibility and consistency are essential to the manufacture of our products and safety of our people.


Safety and Health Index System (SHIS): PPG’s SHIS utilizes three number indexes of hazard ratings: health, flammability, and reactivity. A fourth index indicates the personal protective equipment that is to be worn when handling the material to protect the body from chemical exposure. Examples are 1000A and 4*00E. An asterisk beside any health rating of 3 or 4 indicates the presence of a chronic health hazard, in addition to possible acute hazards. PPG’s SHIS Code may or may not agree with the manufacturer’s hazard rating, but must be used. The HMIS Code is not an acceptable substitute.


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RAW MATERIAL & PACKAGING LABELING DOCUMENTATION PACKAGING AND CERTIFICATE

ABELING:

PPG has two labeling requirements for all materials (except new empty packaging). The first is for a three-colored SHIS label. SHIS Labels can be printed by you to our specification or purchased from a third party. SHIS labels contain the CHAMP Code, SHIS Code and material description.




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RAW MATERIAL & PACKAGING LABELING DOCUMENTATION PACKAGING AND CERTIFICATE

he second requirement is for the use of a label following the NPCA Bar Code Labeling Guide; available from the National Paint and Coatings Association, 1500 Rhode Island Avenue NW, Washington, DC 20005, 202 462-6272, Fax 202 462-8549. This standard was adopted in 1995. PPG requires the following information to be bar coded and in human legible form: Purchase Order #, Customer Part # (i.e., CHAMP Code), Size or Container Type (as defined by PPG), Lot #, Net Weight of each discreet container (pallets of bags are generally considered to be one package for labeling purposes), and a Serial Shipping Container Code. A Serial Code is an 18-digit number that may not be repeated within two years. The nomenclature used is UCC/EAN-128 following the NPCA format. The height of each bar code is 0.5 inches for all but the Serial Code, which is 1.0 to 1.5 inches in height. PPG also requires that the Gross and Tare weights appear in human legible form on the label, but these fields are not to be bar coded.


RAW MATERIAL & PACKAGING LABELING DOCUMENTATION PACKAGING AND CERTIFICATE


SHIS/NPCA Combination Label in place of the two individual labels noted above is also approved for use. Upon request, PPG can supply a combination label template for use with Bartender label software by Seagull Scientific and a data template to simplify the creation of a PPG-compliant SHIS/NPCA Label. Suppliers would procure the label stock, printer and software. The simplest method of label generation using the combination system is to use three color label stock, a laser printer and the Bartender software, although several suppliers have developed their own combination compliance

labels which meet the PPG SHIS/NPCA requirements. The combination label should reduce your labeling costs and reduce the labor expense of printing and applying the PPG-required identification labels.


Label stock for both the NPCA Bar Code Label and the combination SHIS/NPCA label is available from several third party suppliers. Contact your PPG purchasing agent for more information.


Details on the number of labels required and the exact placement are described within this brochure.



NEW EMPTY CONTAINERS

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RAW MATERIAL & PACKAGING LABELING DOCUMENTATION PACKAGING AND CERTIFICATE

rums Over 5 gallons (empty): PPG’s MT code must be stenciled or labeled using contrasting colors on the side of the drum, below the bottom rolling hoop. MT Code must be 1.0 to 1.5 inches in size. Date of manufacture must be imprinted or labeled on the drum top or side.

New drums over 100L meeting a UN Package Specification must have the appropriate UN Specification Marking permanently embossed on the bottom and durably marked on the side near the bottom with a minimum of 0.5inch (12mm) size letters.



Empty Cartons, Pails and Cans: A placard (minimum 8” x 10”) securely attached to two adjacent sides of the stack marked with:

RAW MATERIAL & PACKAGING LABELING DOCUMENTATION PACKAGING AND CERTIFICATE






RAW MATERIAL CONTAINERS

SRAW MATERIAL & PACKAGING LABELING DOCUMENTATION PACKAGING AND CERTIFICATE mall Containers (5gallon, 20L, or less):


Boxed Packages:




Drums:


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RAW MATERIAL & PACKAGING LABELING DOCUMENTATION PACKAGING AND CERTIFICATE

ags: Bag stacking and labeling location should insure the visibility of the CHAMP code on all sides of the pallet and all layers of the bags on the pallet. Pallet dimensions are limited at some locations and should not exceed 48” high.


Totes and Semi Bulk Containers:

RAW MATERIAL & PACKAGING LABELING DOCUMENTATION PACKAGING AND CERTIFICATE











  1. Breakdown voltage < 6 kV (clause 5.1);


  1. No ignitions of gas mixture with minimum ignition energy of 0.14 mJ when submitted to a charging rate of 3 µA at both low and ambient humidity (clause 5.2).


*At the time of writing IEC 61340-4-4 has not been published. It is available as a Committee Draft for Voting (CDV) dated June 4th, 2004. The anticipated publication date is mid-2005.



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RAW MATERIAL & PACKAGING LABELING DOCUMENTATION PACKAGING AND CERTIFICATE

ank Wagons and Tank Cars:


GENERAL PACKAGING REQUIREMENTS

  1. Packaging must comply with applicable federal/ regional regulations (e.g., DOT, Transport Canada, etc.) for hazardous materials along with appropriate markings and labeling.


  1. Packaging other than that described in this brochure (e.g., keg, short drum, etc.) requires local plant approval.


  1. The color of the marking and/or labels must be sufficiently different than the base/ background color of the container to assure clarity of the labeling information.


  1. Extraneous information on labels is discouraged. Internal codes, advertisements, slogans and other unnecessary information should be minimized and placed as far as possible from the label information required by PPG.


  1. Containers shall be secured in a manner to guarantee the integrity of the palletized unit. Container labels should face outward when palletized.


  1. Pallets are to be a maximum of 48 inches by 48 inches, in good condition, and able to support the raw materials which are being transported.


  1. Material in any container shall not deviate from the weight shown on the container’s label by more than one percent (1%) if the labeled net weight is sixty (60) pounds or less, or by more than one-half of one percent (0.5%) if the labeled net weight is greater than sixty (60) pounds. In any case, the average of all containers should be no less than the net weight.


  1. The material’s date of manufacture must be stenciled on the package and shown on the COA.


  1. All plastic packaging materials (e.g., liners, shrink wrap, etc.) must meet the following requirements:


Anti-stat materials shall pass one of the following specifications at 20% RH, 23 0C:

Surface resistivity less than 1 x 1011 ohms/square,

or

Federal Test Method Standard 101-C: Charge decay from 5 kV to 500 volts in less than 0.5 seconds.


  1. Local plant Raw Material Coordinators of Zone and Corporate Purchasing can provide guidance as required.



DOCUMENTATION

Shipping documentation must contain:


Supplier must supply packing list with each shipment attached to the top of the container and all documents must agree with the actual shipment.


For additional information, contact PPG Corporate Purchasing.



CERTIFICATE OF ANALYSIS REQUIREMENTS:


The Certificate of Analysis is the means by which PPG assures that raw materials are received within the mutually agreed-upon specifications established between PPG and its suppliers. A complete and accurate COA must be sent by email (preferred) or fax to the receiving plant’s Raw Material QA Technician, at least 24 hours prior to the receipt of a material in order to enter the results into our system and resolve any issues before the material arrives.


COA Information Requirements:

  1. Specific Material Lot Number.

  2. PPG Code Clearly Identified

  3. Material’s Date of Manufacture

  4. Manufacturer’s Name and Location

  5. Supplier’s Name and Location if different from that of Manufacturer

  6. Tested Properties and Method, Agreed Upon Specifications (minimum and maximum), and Actual Analysis Results with unit of measure.

  7. Approval Date, and Name and Telephone Number of Responsible Associate

  8. PPG Purchase Order Number

  9. Purchased containers should require a certificate of analysis

  10. Certificate that any thin mil plastic used meets the surface resistivity requirements outlined in the “General Packaging Requirements” item #9.


OTHER INFORMATION:


1. FM Global Approved Bungs: The bungs listed below are approved by FM Global to be "relieving style bungs" (in the event of fire).


Rieke

PPN-61 Nylon

PPN-71 Nylon


Tri-Sure

2320062_ _ (last two digits specify gasket) Nylon

2320059_ _ (last two digits specify gasket) Polypropylene

2320057_ _ (last two digits specify gasket) Hi Density Polyethylene



  1. The requirements in this brochure are in addition to those necessary to comply with government rules and regulations.


  1. No changes will be made to previously agreed to packaging specifications without facility approval.




Version 9/01/05


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