PROSPERO SCREEN GUIDE STUDENT DATA SYSTEM MANUAL

Student Details Screen - s1c3sdeatails

Prospero Screen Guide

Student Data System Manual

Section A

PG Thesis Screen : s1cspg_thesis

PG Thesis Screen

PROSPERO SCREEN GUIDE STUDENT DATA SYSTEM MANUAL

This screen is used to record postgraduate thesis progress.

In Nov 2008 the functionality of the screen was enhanced to enable recording of the students’ supervisory team.

Although most of the fields are self explanatory a lot of additional validation has been placed behind the date fields in this screen as in the past there had been problems with incorrect data entry.

Fields

Title

Free text entry

Qualification &

Derived from Students POS - non updatebale

Study Type

Derived from Students POS - non updatebale

Due Date

As the due date is the same as the student’s completion date this field is automatically populated based on the Completion Date entered in the General screen. This field is now non updateable.

You cannot enter a thesis due date that is earlier than the student's registration date .

Faculty officer requirement : based on University Regs this date should be the Completion date as in theory the student requires permissions (extension) for anything submitted later than this

Note: Following this release it became apparent that there was a difference between the treatment of Due date for Thesis & dissertation – currently awaiting minor amendment to allow this filed to be updateable

Extension **

If more than one extension is granted the date can be overwritten.

NOTE: it should relate only to extensions to the original submission deadline.

Date validated as > Due Date

Submitted **

The use of the Submission, Report Due & Viva Dates is unchanged

Additional validation has been added to Submission date - will always be today or earlier, it is not possible to input a date in the future

Report Due **

Viva **

Deadline 2

See below – used for any deadlines set after submission so that you do not overwrite the original extension date

Initial Result

Allows you to record the initial result after Thesis initially submitted

FAIL |Not satisfactory for MSc, no qualification

MSC |MSc qualification awarded

MSC-MC|MSc subject to Minor Correction

MSC-RS|Not satisfactory for MSc, may resubmit

PDIP |Not satisfactory for MSc, recommend PDip

PDIPMC|Not satisfactory for MSc, recommend PDip

Where the initial result requires further action (e.g. resubmission, minor corrections) enter this deadline as Deadline 2 date so that you do not lose losing information held on extensions granted prior to submission

Final Result

Where a Final result has been input via the examinations suite this will be now displayed in PG thesis screen

** denotes that the field has a HISTORY facility so that you can view a record of historic changes to the date / extension / submission fields etc - see below for example

History function

Example

Using our example ref if we fast forward to some time in 2010...

PROSPERO SCREEN GUIDE STUDENT DATA SYSTEM MANUAL

The students initial due date is 15^th Sept.

Initially an extension is granted to 30^th October.

This is then subsequently extended to 15^th November

The front screen will display the most recent set of dates input

However if from the Menu items you select History (3) you can see that a previous extension date of 30^th October applied. The same principle applies to Submission / Report and Viva date fields so that you can retain a history of all date changes.

PROSPERO SCREEN GUIDE STUDENT DATA SYSTEM MANUAL

Date validation

Within the screen additional validation was been added in Aug 2007 to the date fields to prevent erroneous dates being recorded due to mis-typing etc. Validation of the key date fields aims to ensure the accuracy of data in this screen.

DUE DATE : You cannot enter a thesis due date that is earlier than the student's registration date .

If a due date that predates the registration date is entered an error message appears

PROSPERO SCREEN GUIDE STUDENT DATA SYSTEM MANUAL

You cannot to input a DUE DATE more than 10 yrs in advance of the current date (previously the system held due dates of 2027 etc due to inputting errors)

Example

Attempted to input due date of Mar 2027 – error message appears

PROSPERO SCREEN GUIDE STUDENT DATA SYSTEM MANUAL

Extension Date : must be later than Due Date ( not always the case when date was not validated)

Example – if you attempt input of Extension date earlier than existing due date – error message appears

PROSPERO SCREEN GUIDE STUDENT DATA SYSTEM MANUAL

Examiners

To remove an existing Examiner highlight the line required and then Select DELETE EXAMINER (5)

You will be asked to confirm the deletion – enter Y to proceed.

PROSPERO SCREEN GUIDE STUDENT DATA SYSTEM MANUAL

To insert an examiner tab down to a blank line

Select Type INTERNAL or EXTERNAL

If you select EXTERNAL you will then to manually enter their details in the Title , Initials & Name fields

If you are setting up an INTERNAL tab to the Examiner field and select (9) to populate a look up list.

You can type in a wild card search against the name which will return all possible matches held within the Staff table.

PROSPERO SCREEN GUIDE STUDENT DATA SYSTEM MANUAL

When the list of matched names appears tab down to the Examiner you require & Enter SELECT (1) - this will populate all of the information required into the Front screen.

Finally input the date that the examiner was appointed.

Supervisory Team Recording

Annex H of the Code of Practice for Research programmes strongly encourages team supervision of research students. A research student will have one or more main supervisors.

The main supervisor information is currently held on the general screen in the “Tutor” field.

There will be other members of academic staff who are members of a student’s supervisory team. These are not main supervisors and their details should not be held against the “tutor” field, but they are involved in monitoring a student’s progress.

Additional functionality was added to PG Thesis screen to record both main supervisors and members of a supervisory team in Nov 2008.

To set up members of the students supervisory team select SpvrTm(5) from the menu.

This opens a sub screen.

Provided you have allocated the student a TUTOR within the GENERAL screen, the students main supervisor information will already be populated.

PROSPERO SCREEN GUIDE STUDENT DATA SYSTEM MANUAL

Use INSERT 1 to add additional members to the team using the staff look up table.

PROSPERO SCREEN GUIDE STUDENT DATA SYSTEM MANUAL

The sort order for displaying team members is

current supervisor. alpha order if > 1
current panel members in alphabetical order
any type of member with an end date in alphabetical order

The personal detail & date fields are self explanatory.

DP	Member of staffs department number - based on info fed into SDS by personnel
IA	Member of staffs internal address code
SV	Supervisor Flag - you can create a second Main Supervisor if required
CF	Current Flag – if a member of the team has an end date entered this will be set to N This filed is not updateable & will be used in future enhancements to identify current members of the supervisory team.

Once you have added in team members IN ADDITION to the main supervisor and saved the details - look in the bottom right hand corner of the screen

There is a team indicator which will set to Y and give an at glance indication that the supervisory team is set up for this a student.

PROSPERO SCREEN GUIDE STUDENT DATA SYSTEM MANUAL

Tags: guide =======, manual, system, student, screen, prospero, guide