SECRETARY OUTLINE THE MEETING OF THE 4H CLUB

MAY 2 2000 MEMORANDUM FOR DEPUTY ASSISTANT SECRETARY
(OFFICIAL LETTERHEAD PAPER) PROF JOSÉ RÓDENAS SECRETARY OF THE
0 US DEPARTMENT OF TRANSPORTATION OFFICE OF THE SECRETARY

19%2004%20Board%20Secretary%20Report%20for%20Board%20v1%20220812
2011 NSH FINALS DONNA AUBER SECRETARY ILLINOIS STATE
2456 MEMORANDUM FOR THE SECRETARY OF WAR MAY 16

SECRETARY OUTLINE

SECRETARY OUTLINE


The meeting of the ____________________________________ 4-H Club was called to order by _____________________________________ at ________ on ____________ ____, 20___.


Roll call was taken with ________members, _______ leaders and _______ guest present.


The flag pledge was led by ____________________________ and the 4-H pledge was led by ___________________________.


A motion was made by _______________________ and seconded by ____________________ to approve the agenda. OR A motion was made by ____________________ and seconded by ________________ to approve the agenda with ________________ items added or corrected.


The secretary’s report was approved as read. OR The secretary’s report was approved as corrected.


The treasurer’s report was read with an ending balance of $____________.

Summary of the income/expenses (list all of the income/deposits and expenses separately)

$_________ deposited from _________________ for (purpose) ________________________

$_________ check wrote out to _______________ for (purpose) ________________________


Correspondence was read from ____________________


SAMPLE OF OLD BUSINESS


Christmas Caroling – Motion was made by ___________________ and seconded by ______________ to go Christmas Caroling on December 16th at 1pm. Everyone will meet at the Smith House. Motion carried/defeated


Community Christmas Project – Motion was made by ___________________ and seconded by ____________________ to donate $_________ to the Community Christmas Project. Motion carried/defeated


SAMPLE OF NEW BUSINESS


Gift Exchange – Motion was made by ___________________ and seconded by ____________________ to do a club gift exchange and each member is to spend no more than $5 on a gift. The girls will buy gifts for girls and the boys will buy gifts for the boys. Motion carried/defeated


Christmas Parade – Motion was made by ___________________ and seconded by _______________ to not do a Christmas Parade this year. Motion carried/defeated


The next meeting will be on _____________ ______, 20___ at _______ at _____________________. Snacks will be provided by ____________________ and a demonstration will be done by _______________________. The food pantry item will be _______________________.


Motion to adjourn the meeting by __________________ seconded by _________________

The meeting was adjourned at _________


Respectfully Submitted,


Sign Name


Print Name


29 SECRETARY OF STATE 2010 2011 REGULATORY AGENDA
29 SECRETARY OF STATE 2011 2012 REGULATORY AGENDA
29250 CHAPTER 1 PAGE 5 29250 SECRETARY OF STATE


Tags: meeting of, the meeting, secretary, meeting, outline