NATIONAL SCIENCE FOUNDATION FELLOWSHIP PAYMENT RECORD INSTRUCTIONS (SEE PAGE

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NATIONAL SCIENCE FOUNDATION

NATIONAL SCIENCE FOUNDATION

FELLOWSHIP PAYMENT RECORD

INSTRUCTIONS (see page 2)

Type of fellowship: Postdoctoral NATO Graduate Other, specify

Name (last, first, middle initial)
Division Abbreviation						Fellowship Award Number

Payment Number	Month/ Year	Stipend			Special Allowance		Payment Number	Month/ Year		Stipend		Special Allowance
1							25
2							26
3							27
4							28
5							29
6							30
7							31
8							32
9							33
10							34
11							35
12							36
13							37
14							38
15							39
16							40
17							41
18							42
19							43
20							44
21							45
22							46
23							47
24							48

Total Stipend			Institutional Allowance			Total Special Allowance					Total
						36,000					231,000

Comments:






Prepared by:				Title					Date

Contact (if different from above):				Title					Phone Number

Nsf 1367 (06/2009)

INSTRUCTIONS

Advance Stipend Payments

NSF Form 929, Request For Stipend Advance, is required for authorizing advance payment of stipends. When an advance stipend payment is authorized, the Fellowship Payment Record should include the advance on the first line with the words “Advance Payment Made” following the amount. Please note that an advance payment is considered the first months’ stipend payment, so the fellow will not receive another stipend payment until the second month of tenure.

“Catchup” Stipend Payments

In a situation where issuance of a Starting Certificate and/or a Fellowship Payment Record is delayed, catch-up or makeup stipend payments will be separately scheduled on the Fellowship Payment Record in the normal manner and then bracketed (in the “Payment Number” column) to authorize the combining of the missed payments with the upcoming payment. DFM will verify entitlement to the bracketed payments by reference to the Starting Certificate.

Excess Stipend and Special Allowance

When the total stipend divided by the number of tenure months is not evenly divisible, the excess amount should be reflected on the Fellowship Payment Record as an increase to the “Special Allowance” payment. A payment description is available for most special allowance payments, however it is not unusual to have a special allowance payment combined with a stipend payment.

Interruptions

A break in a previously approved fellowship tenure will be referred to as an “interruption:” The authorizing Program Official will advise DFM of an interruption by the issuance of a revised Fellowship Payment Record (showing only the rescheduled payments) attached to NSF Form 383, Fellowship/Grant Action,explaining the reason for interruption. Based on the revised Fellowship Payment Record, DFM will reschedule the unpaid stipend amounts.

Schedule Guidelines

The first month of the schedule must agree with the Starting Certificate. If the Fellow starts on the fifteenth, the Program Official may decide to begin the schedule the following month. There is to be only one month per line. Payments are made for the 1^st of each month. Every month of the fellowship must be included in the schedule, whether or not there is a stipend payment. Stipend month payments that have already been made cannot be deleted or reduced, only additions can be made.

Overpayments

DFM should be advised of all overpayments. If an overpayment is made while the fellowship is still active, it is the Program Officials choice to either adjust the schedule payments or to ask for a refund by check. Decisions regarding refund of overpayments at the end of fellowship tenure should be made in consultation with DFM. Refunds, in this case, will be requested by DFM.

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